What is the functional structure of the secretary and what are the responsibilities of the secretary

The duties of the secretary are:

1. Let Lu assist the general manager to complete the daily work, coordinate the communication between the general manager and various departments, and provide necessary information services.

2. Organize and prepare for the company's general manager meeting, special seminar and other company meetings, and arrange the meeting agenda.

Prepare meeting documents, make meeting minutes, and take the initiative to grasp the implementation of relevant resolutions.

3. Responsible for the coordination of the foreign affairs activities of the department and other departments.

4. Responsible for sorting out all kinds of information, classification, documents and keeping and archiving of the general manager.

5. Draft the company's annual summary and general manager's speech.

6. Responsible for the general manager's external contact, phone calls, visit records and etiquette, and cooperate with the general manager to deal with various external public relations relations (**, important customers, etc.).

7. Responsible for collecting, summarizing and counting all kinds of reports required by the general manager.

8. Responsible for arranging the work schedule of the general manager.

9. Responsible for the approval and issuance management of the general manager of the company's various documents.

10. Assist department leaders to release important information, notices and notices within the company.

11. Lead the preparation of stationery and tea, the orderly placement of furniture and items, and the distribution of letters and newspapers.

The importance of the secretarial profession:

Since ancient times, secretaries have been a very important role, from the head of the palace to the county government, playing an important role in the history of our country.

Since China's reform and opening up, with the influx of foreign capital and the market economy.

From the original office to the development of administrative logistics, and then to the secretarial, to the current lack of full-time secretaries, the secretary's profession is constantly extending and independent in enterprise management.

Its status has gradually developed from the original "miscellaneous" to "professional", and now it is moving towards the senior management of the enterprise, and the "secretary of the board of directors" of the listed company is one of the proof.

As the so-called "360 lines, the line out of the champion", as long as a profession is in an important position in modern enterprises, then this profession will have a strong vitality! In the past ten years, various occupations have sprung up like "mushrooms after a rain", and they are developing in the direction of various occupational certifications.

For example, "Human Resource Manager."

Certified Public Accountant.

Registered Builder", "Registered Architect", "Registered Planner", "Registered Fire Engineer", "Registered Safety Engineer".

Wait a minute. The profession of secretary, due to its particularity, unlike other professions and professions, can be examined and certified with more standardized standards, therefore, it is not easy to estimate the importance of the profession of secretary.

In fact, good bosses and CEOs attach great importance to secretaries, because they know that God is fair to everyone, there are only 24 hours a day, and they are the "bottleneck" of the operation of the enterprise.

Therefore, a good secretary can share more work for them to the greatest extent, so that they can work with higher efficiency in the same time, so that the enterprise can run more efficiently and create higher benefits!

The main responsibilities are to assist the leaders in handling the comprehensive situation, investigation and research, contact reception, handling documents and assigned matters.

Main work. 1. Sorting, classifying, archiving and recording documents, archives and materials.

2. Record, print and copy documents.

3. Collection, sorting, summarizing, transmitting and reporting of daily reports.

4. In case of emergencies.

Urgently contact the relevant person in charge to assist in the solution.

5. Send and receive emails and letters, and transfer them to relevant personnel in a timely manner.

6. The upper situation is issued, and the lower situation is uploaded.

7. Confidentiality.

Including: internal information, materials, documents, personnel, files, meeting content, calculation of Wu Jian aircraft information, finance, etc.).

8. Deal with the accounting matters of the personnel of various departments, review, summarize and pass the work.

Characteristics of the profession of a secretary.

1. Socialization and industrialization.

2. Specialization and knowledge.

3. Automation and high-tech.

4. Scientific and institutionalized

1) Take Maryland.

Secretarial science, physical education, accounting.

2) Professional courses for administrative secretaries include: Business Mathematics, Corporate Law, Bookkeeping, Presentation, Social Sciences, Dictation and Recording of Administrative Secretaries, Guidelines for Administrative Secretaries, etc.

3) The professional courses of legal secretaries are: the United States.

Organization and Corporate Law, Guidelines for Legal Secretaries, Legal Terminology, Dictation and Recording of Legal Secretaries, Courts and Legal Affairs.

procedures, federal and Malian court regulations, etc.

The above content refers to Encyclopedia-Assistant.

The above content refers to Encyclopedia - Secretary.

The basic functions of the secretarial department are described as follows:

The main responsibilities of the Secretariat Department Part 1.

1. Assist the chairman in his work, and make preparations before each large-scale event.

2. Do a good job of notification, recording and attendance registration of various meetings.

3. Manage all kinds of documents, letters, newspapers, etc. of the student union, and register and archive documents and letters.

4. Assist the presidium in allocating manpower, conveying notices, and writing relevant documents.

5. Do a good job in the budget, expenditure and income registration of activity funds.

6. Responsible for organizing the recruitment of new officers of the student union, carrying out the training of various departments, and improving the work level of the cadres of the student union.

7. Play a role in uploading and distributing among leaders, teachers, colleagues and classmates.

The main responsibilities of the Secretariat Department Part 2.

1. The secretariat refers to the specific organization of the association, which must be led by the association to carry out its work.

2. The purpose of the secretariat is to integrate industry resources, standardize industry behavior, carry out industry activities, safeguard industry interests, and promote industry development.

3. Publicize, promote and popularize industry laws and regulations and industry knowledge, and jointly build an industry information network.

4. Establish an enterprise credit system, and comprehensively grasp the basic information of the operation, service and development of enterprises in the industry through industry statistics and industry surveys; Under the authorization of **, publish industry information and issue public trust certificates; Actively recommend the industry's reputation enterprises to the national, provincial and regional key construction projects.

5. Entrusted by the association to develop members, reflect members, manage members' opinions, and provide consultation and services to members.

6. Entrusted by the association to designate and manage member registration, issue corresponding certificates and other management work.

7. Plan and implement designated industry activities, and hold local activities of various industries at all levels in the region.

8. Organize and carry out industry public welfare undertakings and other activities beneficial to the association, and undertake other work assigned by the association.

9. Responsible for the financial management of the association.