The cost of corporate business trips is too high, is there a good way to control it?

Corporate travel expenses are difficult to manage, mainly because the current management system and system of many enterprises are not perfect. Employees advance funds, and the inevitable reimbursement is the existence of a large number of false invoices, resulting in inflated travel costs. At the same time, because there is no standard travel management system, there are many cases of overspending and over-budget on business trips.

Enterprises are also unable to obtain more reasonable procurement due to their own unprofessional nature of travel**.

Nowadays, it is more popular to find a professional corporate travel service provider to provide professional services, because corporate travel service providers will have a lot of resources to get better bargaining space and reduce expenses. Professional travel service providers will have a more complete travel management system, which strictly restricts the occurrence of excess in the difference; At the same time, because the enterprise settles directly with the travel service provider, the reimbursement avoids the employee's own invoicing, which also avoids the generation of false invoices. Generally, professional travel services will help enterprises reduce costs and improve efficiency by more than 15%.

At the same time, providing monthly funds can also reduce the financial pressure of enterprises.

Excellent enterprise and happy travel. As one of the more professional corporate travel service providers, welcome to consult.

If you have a large amount of travel, you can directly find a travel management company, all employee travel problems are solved by customer service, and professional travel companies will even do a good job of monthly consumption reports, which can not only monitor costs, but also avoid other gray consumption.

Corporate travel cost control is based on the advanced travel management system, which can be achieved through five aspects: optimizing travel management and policies, process control based on travel booking chain, travel authorization approval, transparent travel after-sales service, and travel data analysis and reporting. Doing a good job in the "three modernizations", that is, the customization of individual needs, the refinement of travel cost control, and the optimization of processes and policies, the use of this travel management system can help enterprises truly achieve a 15%-22% reduction in travel expenses.

Travel management, that is, business travel management, refers to the overall planning and comprehensive implementation and monitoring of travel activities by enterprises with the assistance of professional travel management service teams, optimizing travel management processes and policies, integrating business travel resources, providing a full range of services including booking hotels, air tickets, conferences, car rentals, etc., and effectively implementing travel policies, using advanced management information systems to standardize employee travel behavior, reduce travel costs and improve travel efficiency.

According to the Research Report on the Current Situation and Development Prospects of China's Travel Industry (2015 Edition), business travel expenses of Chinese enterprises have accounted for 24% of business expenses, second only to labor costs. At the heart of travel management is two-fold:

The first is to meet the service quality required by customers, and the second is to help customers control travel costs. Travel companies can save 10%-30% on their clients' travel expenses.

Every penny of savings is profit, and saving on travel costs is no exception. Whether this part of the cost can be effectively controlled will directly affect the profitability of the enterprise and reflect the management ability of the enterprise leader.

For small and medium-sized travel management service companies, they must set their own position, high-quality services, and highlight products, so as to form their own characteristics, in order to have a place in China's business travel market.

As the number of monthly corporate air tickets continues to rise, it is crucial to choose a professional travel company to save costs for enterprises and reduce the burden on corporate administrative and financial personnel. Employees travel with personal advances, cumbersome reimbursement in the later stage, non-transparent ticketing** fees, refunds and changes need to be handled by themselves or rescheduled in a timely manner, etc., resulting in high travel expenses.

The core of a professional air ticket travel company is to reduce the cost of corporate travel, assist enterprises to sign key customer agreement rates with airlines and hotel groups in real time, and manage reports in real time, make a detailed breakdown of travel expenditures, and do a good job of overall control of business travel, so as to avoid gray consumption, so as to reduce the cost of corporate travel. Further improve the travel experience of employees.

A good travel management company can provide you with one-stop services such as air tickets, hotels, train tickets, and cars, without the need for personal advances, and the enterprise will pay for it on a monthly basis, with only 1 invoice per month. Provide enterprises with key customer negotiated prices to help enterprises reduce costs.

When choosing, be sure to review the company's qualifications, company size, establishment years, etc., which can effectively avoid some informal companies, thereby increasing the company's travel expenses.

Be the first to understand the word "manipulation" in "how to control the cost of going out". Manipulation is mastering, manipulating, managing methods and containment. For business trip expenses, you can't leave it alone, but take the initiative to participate, understand the real situation, ensure that business trip expenses comply with the management system, and give full play to the effect of expenses.

The "manipulation" here should not only be understood as avoiding leakage, saving travel expenses, reducing expenses, and reducing costs. In other words, "manipulation" must not be understood to mean that the less the cost of travel, the better. In a fast-growing organization, the increase in travel expenses is an inevitable trend for business processes to prosper.

An institution that is declining in the south of the mountain, the business process is light and tasteless, there is no way to go out, and there is no need to go out, so the cost of carrying Huai is getting lower and lower. Therefore, it is not possible to treat the business trip expenses independently, and it is not possible to see the reduction of the business trip expenses as a throttle test score to praise, and sometimes the reduction of business trip expenses is a red flag that the initiative of the business traveler is reduced, and the business process is reduced. Don't put the core of "manipulation" on avoiding false claims of travel expenses, and don't just focus on reducing travel expenses.

Put the rules and regulations in front, and the standards for going out, the cost standards, and the reimbursement system are clear at a glance. All rules and regulations are equal. The rules of the body are that the process standards are superior, the nature of people is treated, and the approval is strict.

The management method of travel expenses must not be free and easy, and it is not just a matter of listening to the business process, the key is to discipline the salesman with process standards. Travel expenses generally include hotel accommodation, transportation, and restaurants. Travel expenses can be divided into two methods: budget quota decoration all-inclusive and reimbursement, the budget quota decoration all-inclusive is based on the position of Piqing and regional subsidies, and the transaction is within a fixed amount every month, such as 5,000 yuan a month, so that the salesman will adjust the hotel accommodation and purchase specifications according to this norm, <>

The defect depends on the employee will let you buy it up, and the monthly expense reimbursement is more than 4,000 and close to 5,000; How much money to spend, but this situation to do the standard provisions of a single project, such as reimbursement of the premise of hotel accommodation within 200, high-speed rail passenger car reimbursement, the degree of taxi, which case to play, which case of the bus, saving for the standard self-driving tour is generally high-speed toll reimbursement, fuel money 1 yuan per kilometer. This implementation is relatively better.

If you want to control the cost of business trips, you should choose a suitable living environment according to the actual situation of the company, and you should also plan the corresponding travel expenses for them according to the position of the staff in the company, in addition to finding a professional travel management company to cooperate.

During the business trip, you must calculate the expenses in advance and report them to the company, so as to avoid overuse.

Don't leave the cost of business trips alone, take the initiative to understand the real situation of the old stool, ensure that the expenditure is very reasonable when you go on a business trip, and give full play to the effect of the cost.

The benefit of travel management is to reduce costs.

1. Travel level control: set the corresponding travel level for each employee to prevent exceedance;

2. Process approval: You can approve the reservation order of each employee, or only approve the excess order, and refuse to return the excess or inappropriate order;

3. Low price loss monitoring: monitor the booking behavior of employees, even if it is not exceeded, if there is a lower price before and after how long it is not booked, it is also a loss to the company, and the general air ticket is booked 3 days in advance than within 3 days.

4. Travel analysis report: It can comprehensively analyze the travel system of the enterprise, such as airline distribution, discount distribution, and advance booking time distribution, and after mastering this information, you can sign a key customer agreement with the airline in a guided manner, save costs, guide and standardize the booking habits of employees, and reduce costs.

In general, the travel management of many enterprises always makes many people in charge anxious, the fundamental reason is because there is no fixed cooperation unit, employees advance money to travel, the later reimbursement is cumbersome, the ticket fee is not transparent, the refund and change need to be handled by themselves or the rescheduling is not timely, etc., resulting in high travel expenses, generally speaking, it is to find a suitable travel management company, which can provide you with one-stop services such as air tickets, hotels, train tickets, cars, etc., without the need for personal advances, and the enterprise centralized payment is settled on a monthly basis. Only 1 invoice per month is required. Provide enterprises with key customer negotiated prices to help enterprises reduce costs.

With the gradual increase in corporate travel expenses, the travel management of many enterprises always makes many people in charge anxious, the fundamental reason is that there is no fixed cooperation unit, employees advance money to travel, the later reimbursement is cumbersome, the ticket fee is not transparent, the refund and change need to be handled by themselves or the rescheduling is not timely, etc., resulting in high travel expenses.

First of all, the surplus workers should strictly follow the company's travel standards, consume and abide by the process, and review the travel expenses.

Use reimbursement, avoid gray consumption, choose the most suitable travel mode, and further reduce travel costs, or find a professional travel company to help you manage it.

For enterprises to provide air ticket booking, itinerary management, approval management, travel management, travel management and other services, to avoid gray consumption, you can also set up the company's internal approval process, travel policy control and travel report analysis and other services, real-time assistance to enterprises and airlines, hotel groups to sign key customer agreement prices, and real-time management reports, travel expenditure at a glance, to achieve comprehensive travel control, to avoid gray consumption, to further reduce the cost of corporate travel.

With the gradual increase in corporate travel expenses, the travel management of many enterprises always makes many people in charge anxious, and the fundamental reason is that there is no fixed banquet to search for the designated cooperation unit, employees advance funds to travel, the later reimbursement is cumbersome and false, the ticket issuance fee is not transparent, the refund and change need to be handled by themselves or the rescheduling is not timely, etc., resulting in high travel expenses.

To avoid this kind of problem, it is best to find a professional travel company to help you manage it. For enterprises to provide air ticket booking, itinerary management, approval management, travel management, travel statistics and other services, enterprises unified centralized settlement, to avoid gray consumption, you can also set up the company's internal approval process, travel policy control and travel report analysis and other services, real-time assistance enterprises and airlines, hotel groups to sign a large customer agreement price, and real-time management reports, travel expenditure at a glance, to achieve comprehensive travel control, to avoid gray consumption, to further reduce the cost of corporate travel.

1. Formulate reimbursement standards (accommodation, food, transportation, etc.) according to the city and the level of business travelers. For example, what level of Shouzhou personnel, what level of hotel can they live in first-tier cities, the highest reimbursement standard, how much is the food subsidy, and what kind of transportation can be taken on a business trip.

2. Pre-application for expenses before business trips, reimbursement in principle in the approved expenses, excess expenses will not be directly reimbursed, and you need to make a report before applying.

3. Report the source of cherry celery with the invoice. In the case of not obtaining an invoice, it is necessary to have a statement of the situation, a certificate from the relevant personnel, or approval (the person who is annoyed to be reimbursed).

This area, with the current way of enterprise management, is still relatively difficult to control.

If you want to control it well, you can only use a professional travel management system, such as flight travel management, which is better done by local companies in China.

Using such a travel management system, all the expenses reimbursed by the business travelers are recorded in these systems, and the company can clearly see the consumption status, so that the business travelers can not falsely report the expenses.

Because of the travel system, there is a lot of bargaining power, and the travel expenses (air tickets, hotels, etc.) will also save a lot of money compared with the current casual booking of enterprises.

With the gradual increase in corporate travel expenses, the travel management of many enterprises always makes many people in charge anxious, the fundamental reason is that there is no fixed cooperation unit, employees advance money to travel, the later reimbursement is cumbersome and false, the ticket issuance fee is not transparent, the refund and change need to be handled by themselves or the rescheduling is not timely, etc., resulting in high travel expenses.

The best way to avoid this kind of problem is to find a professional travel company to help you manage it. For enterprises to provide air ticket booking, itinerary management, approval management, travel management, travel statistics and other services, enterprises unified centralized settlement, to avoid gray consumption, you can also set up the company's internal approval process, travel policy control and travel report analysis and other services, real-time assistance to enterprises and airlines, hotel groups to sign key customer agreement prices, and real-time management reports, travel expenditure at a glance, to achieve comprehensive travel control, avoid gray consumption, and further reduce the cost of corporate travel.

Generally, there will be a scenario of false declaration of travel expenses, which is in the process of travel application and reservation, and the company has no way to track the authenticity and reasonableness of the employee's travel itinerary, and then it is a post-event control mechanism.

Through the establishment of the travel platform, improve the implementation of the travel system, control the travel before, during the event, from the application, booking, reimbursement, all the data can be traced, all orders are booked and purchased on the platform, to prevent the generation of false itineraries, and at the same time select the monthly settlement and large invoice of the enterprise, so that employees do not get money, do not stick to the ticket, employees and finances are worry-free.

At present, there are many companies in the market that do business travel platform solutions, and Shengyi Technology has 16 years of experience in this industry.