How do you keep a cash journal? Is the money spent debited or credited? How is the balance recorded?

Both the cash journal and the bank deposit journal are asset-class accounts with an increase in debits, a decrease in credits, and a debit balance. That is, the debit side is recorded as income, and the credit side is credited as expenses. Closing balance = previous month's balance + current period income - current period expenses.

A cash journal is a book that is registered by the cashier on a case-by-case basis based on the approved cash receipt and payment vouchers. Generally, it refers to the cash receipt and payment journal, which can be divided into "cash receipt journal" and "cash payment journal" if further subdivided.

Cash journal is a special journal that reflects the receipts, payments and balances of cash on hand on a daily basis.

The cashier of the unit shall register one by one on the basis of the verified cash receipt and payment vouchers and the bank payment vouchers for cash withdrawal. In order to ensure the safety and integrity of the books, the cash journal must be in the form of a stapled book.

Enable Registration:

Cash journal is one of the important economic files of each unit, in order to ensure the legitimacy of the use of account books, clear economic responsibility, prevent fraud, ensure the integrity of the account books and easy to find, each unit in the enablement, first of all, according to the provisions of the content of each item to fill in the "account book enablement form" and "account book directory table".

In the account book activation table, the name of the unit, the name of the account book, the account book number and the date of activation should be indicated; In the column of management personnel, the name, position, takeover or transfer date of the management personnel shall be written, and the accounting supervisor shall sign and seal and affix the official seal of the unit. If there are more than two cash accounts in one journal, the names and page numbers of each account should be indicated in the "Account Directory Table" on the second page to facilitate registration and verification.

Cash is an asset account, with an increase in debits and a decrease in credits.

The debit side is recorded as income, the expenses are on the credit side, and the balance must be on the debit side.

The money spent is credited and the money earned is debited. The notation of the balance is: when the debit is greater than the credit, the difference is debited balance; When the credit is greater than the debit, the difference is credited to the balance.

The income in the cash journal is the debit, the debit side in the cash journal indicates the income or increase in cash, and the credit side indicates the expenditure or decrease.

The "Debit Amount" column and "Credit Amount" column of the cash journal should be credited according to the debit direction and amount of the "Cash on Hand" account recorded in the relevant voucher.

The "Balance" column should be calculated and filled in according to the formula of "Bank Balance = Upper Bank Balance + Bank Debit and Bank Credit".

Under normal circumstances, cash on hand is not allowed to have a credit balance, so the cash journal balance column is not printed with the debit direction, and its balance direction defaults to the debit side. If a credit balance appears due to special reasons such as the posting order during the registration of the cash journal, the credit balance is registered in red letters in the balance column.

The cash journal is as follows:

1. Bookkeeping.

The cash journal is registered, which is one of the basic work of the cashier, mainly according to the cash receipt and payment voucher after the audit, and the account book is registered one by one. The daily clearing and monthly closing of the cash inventory is checked every day to make the actual cash inventory consistent with the cash journal balance, which is used to account for the actual cash income, expenditure and balance.

2. Bookkeeping format.

There are two formats for cash journals, which are three-column and multi-column. The simpler one is the three-column type, and the specific contents are as follows:

Date column: The date of the bookkeeping is recorded, and it should be noted that it should be consistent with the date of actual receipt and payment of cash.

Summary column: Because the space in the column is narrow, it is necessary to concisely describe the business content that is registered in the account.

Receipt and payment column: fill in the actual amount received and paid on the debit or credit side (daily settlement is required at the end of each day, and monthly settlement is required at the end of the month).

In addition, it should be noted that there will also be a voucher column here to register the type and number of receipt and payment vouchers and payment vouchers, so as to facilitate future audit and verification.

3. Accounting methods.

The method of registration needs to be considered from two aspects, the first is the principle of registration. In fact, the cash journal is more similar to the bank's journal, and the registration principle is relatively simple, and its formula is: upward balance + bank debit - bank credit = bank balance.

Generally speaking, the number of debits increases and the number of credits decreases, so as long as you register carefully, you will not go wrong. Because the cash journal is registered based on the receipt and payment of cash, in general, the balance cannot be on the credit side, that is, the balance is negative. If there is a receipt and payment, be sure to register the receipt first, and then record the payment to prevent the situation where the balance is negative.

Notes on Cash Journals:

1. The empty book of the registration account should be based on the correct bank deposit payment and collection accounting vouchers.

2. The content of the recorded economic business shall not be increased or decreased at will, and must be consistent with the accounting vouchers.

3. The registration books should be registered one by one in the order in which economic operations occur.

4. It is not allowed to change the account page and tear the account page at will, nor to skip the line or separate pages, and it must be registered continuously.

5. Words and numbers must be accurate, neat and clear.