What is the enterprise file management model?

The enterprise file management mode can be divided into three types according to the degree of concentration: centralized file system.

1. Hierarchical management of archives and decentralized management of archives.

Centralized and unified management of archives refers to the centralized and unified management of the archives of the unit by the archives department. Its symbols: one is to implement centralized or relatively centralized management of all archives, and the other is to establish a unified file management system.

Theoretically speaking, the management model is suitable for all types of enterprises, but from the specific implementation is often restricted by the scale of the enterprise, the management system of the enterprise, and the technical level of the enterprise, and the degree of centralized and unified management will be different. Its advantages are: it is convenient to maintain the integrity and security of archives, and is conducive to the formation of a unified archive information utilization center.

Decentralized management of archives refers to the management of archives formed by different departments within the enterprise. The advantage is that the division of labor is clear, and the disadvantage is the lack of overall planning for enterprise file management, and the management of cross-category or new files often has gaps or crosses in management, which is also not conducive to the security and use of archives.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

What is included in enterprise records management is as follows:

1. Product production. There are drawings and technical documents of product design, process and tooling, and various documents and materials formed in raw material inspection, product production process and production scheduling.

2. Operation and sales. There are various records, documents, contracts, agreements and other documents and materials for business decision-making and distribution management, as well as documents and materials formed in market economy information, advertising and user service work.

3. Equipment and instruments. There are drawings and technical documents of equipment and instruments, technical and voucher documents and materials in the process of installation, commissioning and acceptance of equipment and instruments, operation and maintenance records of equipment and instruments, and documents and materials for equipment improvement, modification and scrapping.

4. Technical management. There are various documents and materials formed in the management of quality management, technology introduction, technological transformation and standards, measurement, energy, environmental protection, scientific and technological information, scientific and technological archives, etc.

5. Plan statistics. There are various plans, statistical reports and various documents and materials formed in program management and statistical analysis activities.

6. Materials. There are various documents and materials formed in the procurement of materials, raw materials, inventory storage, ** and tool management.

7. Labor wages. There are various documents and materials formed in the work of quotas, quotas and labor allocation, as well as labor wages and labor protection.

8. Financial management. There are various books, statements, vouchers and documents in financial management.

9. Education and training. There are documents and teaching materials for the education and technical training of cadres and employees.

10. Party, government, labor and league work. There are various documents and materials for the party affairs of the enterprise, as well as the organization, publicity, personnel, and security work, and various documents and materials for the administrative work of the enterprise, the work of the Communist Youth League, and the work of the trade union.

11. Scientific and technological research and engineering construction shall be implemented in accordance with relevant regulations.

12. Miscellaneous.