How to innovate and improve the file management of enterprises

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

Abstract:This paper closely combines the development trend of today's archives management informatization, carefully analyzes the problems existing in the archives management of water supply enterprises, and proposes to guide the practice of archives management with innovative thinking, adhere to the construction of archives management informatization, establish archives management service system and other management methods, and promote the scientific development of water supply enterprises. Keywords:

water supply enterprises; Archives; information management; In the future, the work of innovative water supply archives should be better subordinated to and serve the overall situation of local economic construction, and the water supply enterprises should start from the actual situation of water supply file management, in order to achieve the goal of file standardization and information management, and further improve the management level of water supply archives by means of implementing comprehensive management of archives, and serve the development of urban water supply and urban economy. (2690 words remaining).

What are the modern management methods of enterprise archives? How to refine the management file management system.

Strengthen enterprise archives management measures and improve the level of enterprise archives management.

First, enterprises need to increase the application of new technologies for file management.

At present, the development of informatization has put forward new development requirements for enterprise archives management. In the past, paper file management was the physical management of archives, and it was difficult to adapt to the requirements of enterprise management. With the large number of information technology used in enterprise production and management, information technology can be used to strengthen the file management of enterprises, and the staff actively develop archives and information resources at the same time, and use information technology to better serve enterprises, provide enterprise-related knowledge literature, etc.

Therefore, if enterprises want to better apply information technology and get long-term development, enterprises must actively use the advantages brought by various information technologies, develop and use archives knowledge management systems with data analysis and decision support, and promote the overall improvement of enterprise archives management level.

2. Strengthen the knowledge service capabilities of enterprises and realize knowledge sharing.

For the internal knowledge service system of the enterprise, the enterprise realizes the transfer and sharing of knowledge by building an internal knowledge network. For the knowledge transfer work outside the enterprise, the enterprise can also realize the exchange of customer resources and external markets between the enterprise and the external knowledge network. In order to make the information resources meet the security standards, the company can establish the corresponding sharing permissions, so that the company's internal users can directly access the system, and the extranet customers or market users must be connected through the home page or site system of the archives management department to obtain the permission to realize the knowledge search work.

The realization of knowledge sharing is conducive to the development of the knowledge system of the enterprise, and accelerates the improvement of the overall level of file management.

3. Improve the professional knowledge level of enterprise archives management personnel.

In order to better complete the file management of the enterprise, the archives management department can introduce talents with professional knowledge or members with relevant work experience, so that they can quickly integrate into the work process of the enterprise. At the same time, the person in charge of the management department should introduce the members of the archives management within the company, so that the members can deepen their understanding of the company's operation, so that their own knowledge structure can adapt to the development needs of the company, and strengthen the skills training of the archives management personnel, so that they can adapt to the rapid development of current information technology, and use advanced knowledge management means to better serve the enterprise.

At present, with the rapid development and popularization of computer and network technology, the document and file management of most enterprises have realized the modern management and utilization, replaced part of the manual labor, reduced the labor intensity of the file management personnel, and improved the work efficiency at the same time, so that the document and file management can adapt to the new trend of continuous development.

Strategies for the modernization of clerical and archival management:1) Establish a modern management system for documents and archives to ensure the effective implementation of the system. Abolish the traditional and backward management system, and establish a modern document and archives management system suitable for the development requirements of this part under the basic principles of national document and archives management, combined with the management system, management methods and organizational structure of the department.

2) In accordance with the laws of modern document management, innovate the working mechanism for the management of modern documents and archives. Strengthen the active participation mechanism of document and file management, strengthen the important reference role of document and file management in the development of the department, make document and file management an important part of the development of the department, actively participate in the development of the department, and become an indispensable and important guide for the development of other areas of the department, promote and supplement the department, and participate in the company's development plan for document and file management. The management of documents and archives adopts the classification mode of "year-organization-storage period", which simplifies the process of filing volumes from the cumbersome classification, identification, sorting, binding, boxing, shelf, and shelving in the past to the links of "one thing and one piece", simple binding of stainless steel clips, and direct entry of file-level directories by computer, so as to achieve the expected purposes of simplifying sorting, facilitating retrieval, fast service, and simplifying departmental archiving procedures.

With the increasing number of corporate documents and files, Anhui Hongbo Archives believes that the follow-up file storage, such as the insurance industry, the first industry, and the accounting firm industry, can also choose to outsource, so that the file management is socialized.

Chapter 1 Purpose.

One. keep the archives confidential;

Two. Ensure that all kinds of files are complete and intact, and provide inquiries at any time.

Chapter II: Custody of Materials.

One. Organize the information of the recruits on the day and enter them into the computer.

Two. Store the information according to the regulations to ensure the integrity of the information.

Chapter III Custody of all kinds of documents and materials.

One. Collect the completed documents at any time.

Two. Clean-up, archiving and storage on the same day.

Three. Separate important archival and long-term and short-term retention texts.

Four. Indexing all kinds of textual materials, document tags and directories.

Five. Register all files one by one. Items include: data name number, storage location, and retention date.

Six. Files that have lost their use are destroyed, and confidential documents are disposed of with a paper shredder.

Seven. The destruction of archival materials must be carefully appraised, and the archival materials determined to be destroyed must be registered and sent to the department director for approval before destruction.

Eight. The archives should be cleaned up once a year, and the quantity and storage of archival materials should be inspected once, and remedial measures should be sought in time to ensure the safety of the archives.

Chapter 4 The custody and borrowing of employees' personal files shall be carried out in accordance with the regulations

One. General manager, department A-level manager and above positions can be accessed at any time.

Two. The approval of the Head of Human Resources and the Manager of the Human Resources Department is required for the Department Head to be accessed.

Three. The Security Wing may obtain the consent of the Administration Office or the Director of Human Resources and the Personnel Manager for the purpose of investigation and investigation.

Four. In other special circumstances, the borrowing must be approved by the Administration Office, the Director of Human Resources and the Personnel Manager.

Yidu file management system has just introduced a new file management plan, you might as well find out.

Ways to strengthen the work of the enterprise records management company:Intensify collection efforts and strive to do a good job of collection.

Broaden the level of knowledge and realize the modernization of management.

Innovate work ideas and improve the utilization rate of archives.