The basic elements of the meeting, and what are the main aspects of the meeting

There are many elements that make up a meeting, especially a large one. Usually the meeting is composed of the organizers, organizers, participants and other persons involved in the meeting.

1. Organizers.

The organizer of the meeting generally refers to the general term for the organization that organizes the meeting.

There are three types of organizers.

First, the association and other member sponsors. This kind of organizer organizes a conference for its own members, and although the participants are not limited to members, the success of the conference is the goal and mission of the members and the organization.

Second, the employer sponsor. This type of sponsor is where the employer organizes meetings for its own employees and other members associated with the organization, such as customers, shareholders, distributors, and general managers.

Third, the organizer is to hold a conference event for the public, often referred to as a public seminar. These meetings are divided into for-profit and non-for-profit conferences. Generally speaking, the conferences held by ** institutions and public bodies for the organizers tend to be non-profit; Public seminars held by various professional associations, companies, and organizations and individuals who want to contribute to the conference are often for-profit.

2. Undertaker.

The organizer of the meeting may be a specific unit or the principal person in charge of a meeting. The main person in charge of the meeting can be an internal or external person of the organizer. Nowadays, there are more and more exhibition companies that provide conference hosting services.

3. Attendees.

The people who attend the meeting are often referred to as attendees.

In addition to the general participants, there were special types of participants who required special attention. Such as VIP guests, international attendees, people with behavioral disabilities, elderly attendees, etc.

Elements of the meeting.

The elements of a meeting are the constituent elements of a meeting. It is divided into two categories: basic elements and other elements. The basic elements are the elements that must be present in all meetings (purpose, time, venue, host, organizer, participants, topics, agenda).

Other elements are optional elements that are not common to all meetings (name, services, secretarial structure, funding, documentation, special equipment and tools, various expendable materials).

Among the elements, the meeting time, meeting address, participants, meeting topics, and meeting procedures are the most basic elements, and the conference topics are the center. Decide on the participants, the date, the address and the procedure of the meeting.

1.Meeting Moments Meetings are synchronic group activities in which everyone can gather for a meeting at the same time. Any meeting has a stern and clear moment call. Without a consistent moment call, participants can't gather at the same time, and meetings can't be held well.

2.Meeting address The meeting must have the address of the assembly, that is, the meeting place and the venue. If you don't have a meeting address, you can't hold a meeting.

Everyone only needs to meet at the same address at the same time for the meeting to take place. Today, modern communication skills are highly developed, people are not bound by geography, using **, TV, :, Internet, etc. to participate in meetings at different addresses, this kind of long-distance meeting held by modern communication methods, each terminal, should be regarded as the venue of the meeting.

3.Participants The participants of the meeting can be roughly divided into: attendees, hosts, secretaries, service personnel of large-scale representative meetings, usually there are formal delegates, non-voting representatives, conference presidium, conference executive chairman, conference secretariat, conference secretary-general, conference head of delegation, conference service personnel.

4. Meeting topics The meeting is held for deliberations, and the topic is the matter of the meeting to comment and negotiate: any meeting, there must be a topic first, a meeting has at least one topic, no topic or the topic is not clear, which is equivalent to a blind meeting, a waste of time: the topic is the reason and basis for the meeting.

5.Meeting Procedures The meeting procedure is the process of arranging the meeting, which usually includes: the preparation of the meeting, the opening (start) of the meeting, the formal conduct of the meeting, and the completion of the meeting.

Small meetings, usually with a brief program; In large meetings, the topics are important, there are many participants, the meeting time is long, and the procedures are messy. The proceedings of the meeting are presented in the form of the agenda and schedule of the meeting.

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Realize that different people have different ways of communicating, and you'll be better able to organize your meetings. When formulating the meeting plan, it is necessary to pay attention to the following three aspects:

1. Give everyone a chance to speak.

The organizer of the meeting should give each participant a formal period of time to speak in the meeting schedule. The programme should be circulated to participants in advance of the meeting. On the one hand, this can give those who are not good at words an opportunity to prepare and enable them to participate in the discussion easily and effectively.

On the other hand, those who like to chime in can be forced to respect the time allotted to other attendees.

2. Make every participant accountable.

Ask each attendee to adjust their communication style to make the meeting more effective. Make those who don't like to speak realize that if they don't, no one knows what they have in mind. In the same vein, those who prefer to speak and interject should be somewhat restrained in order to meet the different needs of the collective.

The task of the conference organizer is to have an effective and successful meeting, but that doesn't mean that others don't have responsibilities.

3. Keep interjections and digressions to a minimum.

It is necessary to find effective ways to reduce interjections and multiple people speaking at the same time. In one company, the attendees kept interrupting others during meetings, and in the end, as a recourse, they decided that anyone who interrupted would be fined $25. It was a clever idea, and it worked.

If someone feels that their idea is so important that they have to interject, they have to put money in the "penalty can" before they can speak.

Due to personality and cultural backgrounds, there is no standard answer to how to organize a successful meeting. The key is that you have to be strategically focused so that every meeting is effective enough to be worthy of the time and effort you put in.

1. The content of the meeting, the arrangement of the participants and the time and place; 2. Determination of the on-site conference room, preparation of projectors, and required documents; 3. Arrangements for conference meals and accommodation; 4. Arrangement of transportation and routes; 5. On-site meeting sign-in; 6. On-site tea preparation; 7. Organize meeting materials.

The meeting considered that the words "meeting pointed out", "meeting emphasized" and "meeting requested" were often used differently in meetings, with the main differences being as follows:

1."Meeting's opinion" is usually used to express views and evaluations of a topic or matter, and is an objective description of a matter discussed at a meeting. It usually contains an assessment of the importance of the topic and the current situation, as well as the unanimous opinion of the participants or the views and attitudes of the majority of the participants.

2."Meeting noted" is to put forward and emphasize the importance and basic situation of a certain work in the discussion of the meeting, which can not only be an affirmation and praise of the work that has been completed, but also a guide for future work.

3."Meeting emphasis" is a special emphasis on the importance, urgency or necessity of a certain matter, with the aim of arousing the participants' high attention and attention, and taking corresponding actions.

4.A "meeting requirement" is a direct and specific request for a certain task, usually action-oriented, requiring participants to take specific measures or actions to achieve a certain goal.

In general, the use of the terms "the meeting believes", "the meeting notes", "the meeting emphasizes" and "the meeting demands" in the meeting is based on the agenda and discussion of the meeting and is intended to express the views, attitudes and calls for action of the participants.

I would also like to talk about the difference between the key words that my friends are concerned about: "think", "point out", "emphasize", and "demand". "Think" generally refers to how someone or a certain job is, is an evaluation, and is generally the first to appear; Or appear after the leader has seen or listened to something. "Think" has reservations in terms of viewpoint, similar to "my personal opinion" when speaking in ordinary times, and the tone is lighter than "full affirmation" and "pointing" of a certain leader.

He pointed out that "generally speaking, it is to clarify the guiding ideology, principles, viewpoints, and concepts, and it can also be used for the evaluation of the coffin in the form of a definitive conclusion," pointing out that "the viewpoint is clear and affirmative." "Emphasis" is between pointing out and demanding, it can be an emphasis on something, or it can be a requirement, but it is mainly to illustrate the importance of something, and it is more macro and less mandatory than "requirement". The "requirements" are very clear, and the instructions for others to do next are very strong and specific.

In actual writing, we should attach great importance to these words, in addition to careful scrutiny, but also figure out the real meaning of the leader, and see which one to use. Score.

Through the meeting, it can be uploaded and distributed, liaison, exchange information, exchange experience, and play the role of information communication.

Through the meeting, different people and different ideas can come together, collide with each other, and spark to generate some creative and practical ideas.

The primary purpose of the meeting was to discuss the problems existing at present and the important tasks at the present stage. The purpose is to discuss and solve a certain problem, there is a host or convener, and the scale of the meeting is generally different, such as a small meeting within the company, and a large international conference. Generally speaking, it is important to keep relevant records, especially written records, in order to solve the problem.

Documentary. The minutes of the meeting must be a summary of the purpose, basic spirit and agreed matters of the meeting, and cannot be arbitrarily added, deleted or changed in content, and any untrue materials shall not be written into the meeting minutes. General.

The minutes of the meeting must be concise and concise, and summarize the content and conclusions of the meeting in extremely concise and concise words. It is necessary to reflect the unanimous views of the participants and also take into account the valuable views of individual comrades. Some meeting minutes also have a certain amount of analysis and reasoning.

Be organized. The minutes of the meeting should summarize and summarize the spirit of the meeting and the matters agreed upon by category and level, so that they are clear and organized.

The meeting mainly includes the following aspects:

1. The content of the meeting, the arrangement of the participants and the time and place;

2. Determination of the on-site conference room, preparation of projectors, and required documents;

3. Arrangements for conference meals and accommodation;

4. Arrangement of transportation and routes;

5. On-site meeting sign-in;

6. On-site tea preparation;

7. Organize meeting materials.

The meaning of a meeting is an organized, led, and purposeful deliberative activity, which is carried out at a limited time and place and in accordance with certain procedures. Meetings generally consist of three elements: discussion, decision, and action.

Therefore, it is necessary to make a meeting and have a discussion, a decision to make a decision, and a decision to act, otherwise it is just idle talk or discussion, and it cannot become a meeting. Meetings are a common social phenomenon, almost everywhere is organized, there will be meetings, the main functions of meetings include decision-making, control, coordination and education.