What does full volume mean in records management?

In fact, the whole file is a file formed by some documents in the process of managing the archives.

The main contents include:

2. File arrangement: sorting out the work plan, classification plan, file directory description, sorting work summary, etc.

3. Archives appraisal: the list of members of the appraisal team, the file retention schedule, the appraisal analysis report, the request and approval of the destruction of the archives, the inventory of the destroyed archives, etc.

4. Archives storage: archives safety inspection records and reports, special protection measures taken for key archives, reports on the rescue and restoration of archives, etc.

5. Archives statistics: registration of archives in and out, basic information of case files and important use of statistical tables, etc.

6. Archives utilization: the whole guide (full introduction), the description of the scope of open use and control, the collection and publication of archives and the approval of documents, and the social benefits of archives.

and typical examples of economic benefits.

7. File management.

Application of new technologies: textual explanatory materials for microcopying and computer-aided management.

The whole file is a special file composed of various documents and materials formed by the archives (office) in the process of managing a whole case and can explain the historical situation of the whole case. The whole file is a case file, and in nature, it cannot be confused with the file within the whole file, it is not a file within the whole file, and in layman's terms, it is in the management of the file.

The "archives" formed in the activities are the archives that manage the whole case, and the archives that are archives.

It is an important tool and means for the scientific management of the whole case, through the whole file, you can understand the situation of the whole case management process, and can also understand the content, quantity and use of the archives in the whole case and other historical and development changes, so as to provide the necessary basis for the further scientific management of the whole case.

1. The file in the file is called the case file, and the case file is an archival storage unit that is composed of several documents that are related to each other and put into the folder and volume, and it is also the basic unit of the file system arrangement, cataloguing and statistics in the whole file.

The case file is composed of similarities and differences and connections in the **, time, content and appearance of the document, including the cover of the file, the directory of the documents in the volume, the documents in the volume, and the remarks table in the volume.

2. The case is the most basic unit in file management, and multiple pieces can be placed in one file.

3. The difference between the two is:

1. The case is an integral part of the case file.

2. The case file includes one file, and the one cannot cover the file.

3. The volume in the file is a volume, and the piece refers to a single piece in the volume.

Summary. Hello, the whole volume of the archival class includes the following:1

Archives management regulations and system documents: including formulating, revising and abolishing archives management regulations, procedures, measures, rules, notices, circulars and other documents. 2.

Records management work plan and report: including formulating, implementing, and inspecting records management work plans and various records management work reports. 3.

Archives appraisal, appraisal review and processing documents: including a series of documents for archival appraisal, appraisal review and appraisal result processing. 4.

Archives receiving, handing over and transferring documents: including all kinds of files received, handed over, handed over and processed after handover. 5.

Archives Preservation and Utilization Documents: Including various archives management documents in the whole process of archives preservation and utilization.

Among the whole volumes, the following belong to the category of archival keeping.

Hello, the whole volume of the archival class includes the following:1Archives Management Regulations and System Documents:

Including formulating, revising, and abolishing archives management regulations, procedures, methods, rules, notices, circulars, and other documents. 2.Archives Management Work Plan and Report:

Including formulating, implementing, and inspecting file management work plans and various file management work reports. 3.Archives appraisal, appraisal review and processing documents:

A series of documents including file identification, appraisal review and appraisal result processing. 4.File receiving, handover, transfer documents:

It includes all kinds of documents for file receiving, handover, handover and post-transfer processing. 5.Archives are based on the management and use of documents:

Including the whole process of archival storage and use of various archives management documents.

Archives refer to the records of various carriers produced or received by departments, enterprises, institutions and individual organizations in work, production, scientific research, culture and other activities, including paper documents, electronic documents, images, audio and video and other carriers. In the custody of archives, in order to facilitate management, the sales need to be classified according to certain standards, and different countries also have different classification of archives due to hail and destruction. In China, the whole file system is currently adopted, which refers to the organic whole of all or relevant parts of the archives within a certain period of time divided according to certain rules.

The division of the whole case needs to consider factors such as the organization, business content, time period, etc., that is, the division and management of the whole case is carried out in accordance with the institutionalized management procedures. With the development of archives digitization and networking, archives management is also facing new challenges. How to effectively integrate electronic archives into the whole management system, and how to realize cross-database query and shared utilization of archives are all problems that need to be solved in future archives management.

The volume in the file is called the case file, and the case file is an archival storage unit that is composed of several documents that are related to each other and put into the volume folder and roll skin, and is also the basic unit of the file system arrangement, cataloguing and statistics in the whole file. The piece is the most basic unit in archives management, and multiple pieces can be placed in one file.

Differences: 1. The items included are different.

The case file is opened: including the name of the whole file, the name of the category, the title of the file, the start and end dates of the documents in the file, the storage period, the number of pieces (pages), the file number, and the file number.

Pieces: Include the serial number, document number, responsible person, title, date, and page number.

2. The quantifiers represented are different.

Case file: An archival unit that is composed of several documents that are related to each other and put into a folder, a volume.

Pieces: The most basic unit of records management, including how many documents are in the portfolio.

3. The inclusion relationship is not the same.

Case file: includes one file, one cannot cover the file.

Pieces: Part of the case file.

1. The file number is the number assigned by archives at all levels for the units that have entered the library or may enter the library, which is used to distinguish the filing units and is also convenient for daily management and inquiry.

2. File catalog number: a kind of file directory that registers the title and other characteristics of the file as a unit and arranges it in the order of the file number.

3. The file number is a number of the file. Since the management and sorting methods of the archives are different from those of the archives, the archives should organize the incoming files, which includes the division and classification of the whole file, the arrangement of the files, the compilation of file numbers, and the compilation and dispersion of catalogs.