What should I pay attention to as a secretary?

Secretarial ability is the personal ability of secretaries in their actual work, and every boss or politician in today's era needs to have such a talented person as his right-hand man in his work, so this profession is very popular in today's era. So what are the basic abilities required to be a qualified secretary. The ability of a secretary is multi-layered, mainly referring to the human intelligence, which includes observation, attention, memory, imagination, and thinking, also known as basic ability.

The second level mainly refers to people's language expression ability, writing application ability, organization and management ability, social activity ability and creative work ability. Also known as general ability. The third level is skills, such as calligraphy, information and data retrieval ability, computer operation and proofreading ability.

These three levels of competence interact and influence each other, and the second level can best reflect the size of the secretary's personal ability. Therefore, the main aspect of our analysis here is also the content of this aspect. The ability of the secretary to express himself occupies a pivotal position in the competency structure of contemporary secretaries.

This is because the secretary, as the leader's adviser and assistant, is inseparable from the various functions of communication through words and words. Some people say that secretarial work is written and spoken, and there is a point. In today's information society, secretaries are inseparable from good presentation skills in order to effectively assist in leadership activities.

To be a qualified secretary, in addition to writing a good speech, the key is to do a good job, he is the people's servant, and he must arrange the leader's various schedules properly, in this case, this secretary is more qualified.

As a qualified secretary, be sure to think of everything for your boss. At work or on a daily trip, you must take this job seriously, and I think this is what a qualified secretary does.

One of the necessary qualities of a qualified secretary - basic quality 1, physical fitness: a healthy body should be an important part of doing any job.

2.The second essential quality of a qualified secretary - professional quality 1. Theoretical knowledge: we must realize the importance of theoretical learning, on the one hand, we must master it.

3.The third essential quality of a qualified secretary - cultural quality 1. Social sciences Learning professional knowledge should be the minimum requirement, and understanding a little.

4.The fourth essential quality of a qualified secretary - master certain working principles, methods and art as a secretary in modern society.

If we want to be a qualified secretary, we should have professional knowledge, we must prepare in advance, and we cannot let the boss do things for us, which is the most basic requirement.

The core of the secretary is to properly serve the superiors. There are four main categories of work: external contact to determine the boss's itinerary, handling foreign letters and invitations, daily expense reimbursement and protocol arrangements.

The secretary needs to be a qualified executor, carefully arrange and manage the work arranged by the manager, and pay attention to the whole process.

The secretary must have a very good mentality (under great pressure at all times). The second is to have a good body (irregular working hours, as well as socializing).

To be a qualified secretary, at least the following points must be achieved: First, the secretary should be a good leader and staff officer in front of the leader. Second, we must strive to complete the tasks in advance according to the requirements of the leaders, and greet the leaders in advance for the tasks that cannot be completed according to the requirements, so that the leaders can make arrangements in advance.

Third, the secretary and the staff working beside the leader know a lot of confidential things, some of which they know earlier than the rest of the masses, so they must pay attention to secrecy, and they must not talk nonsense in order to show their superiority! Fourth, we should listen carefully to the criticisms or demands of the leaders, and do not turn their faces with the leaders because of trivial matters. Fifth, when the leader has a conflict with another leader or other people, the secretary can not add fuel to the fire in front of the leader, but should do the leader's ideological work, make it discouraged, and communicate with others for the leader, so that the contradiction can be eliminated as soon as possible!

How to be a qualified secretary, I think that the secretary and the staff working around the leader know a lot of confidential things, some things should be known earlier than other people, and they must pay attention to confidentiality, and they can't talk nonsense in order to show their superiority. A secretary who leaks secrets is incompetent and will cause trouble for the leadership. Responsible for the communication between the leader and others, when the leader and another leader or other people have a conflict, do the secretary work can not add fuel to the fire in front of the leader, but to do the leader's ideological work, so that it is discouraged, and for the leader to communicate with others, so that the contradiction is eliminated as soon as possible, others will think that the secretary's actions are instructed by his leader.

As a qualified secretary. The skills you need to have are not only professional skills, but also interpersonal skills, you need to do a good job of interpersonal communication, complete all the information and so on, and then pay attention to more details, in order to be able to be a qualified secretary, do better and better.

Secretaries and staff members who work beside the leaders know a lot of confidential things, some of which they know earlier than the rest of the masses, so they must pay attention to secrecy and must not talk nonsense in order to show their superiority. A secretary who leaks secrets is incompetent and will cause trouble for the leadership. Responsible for the communication between the leader and others, when the leader and another leader or other people have a conflict, do the secretary work can not add fuel to the fire in front of the leader, but to do the leader's ideological work, so that it is discouraged, and for the leader to communicate with others, so that the contradiction is eliminated as soon as possible, others will think that the secretary's actions are instructed by his leader.

1. Carefully filter, treat differently, treat differently, and handle it carefully, so as not to interfere with the normal work of the leader, or even cause passivity to the leader.

Second, find out the reason and strive to be accurate. Depending on the authenticity and perfection of the information as life, we investigate and understand the six elements of time, place, person, event, process and result, and construct perfect information.

3. Make a good draft, concise and to the point. Speaking should be layered and grasp the main facts; The language should be concise and not repetitive; Objective statement, not mixed with personal opinions, so as not to affect the leader's independent thinking.

Fourth, the demeanor is calm and the speech is clear. No matter how big or small, difficult or easy, or urgent or slow, we must behave calmly, speak calmly, speak clearly, and be neither humble nor arrogant.

Fifth, seize the opportunity and be flexible. On occasions with a large number of personnel, attention should generally be paid to confidentiality and individual reports should be made to the leaders. When the leader is in a bad mood, try to be plain and straightforward, so as not to cause the leader's mood fluctuations and affect the correct reply or handling of things.

If you don't need to do anything urgently, you can report it slowly. Leaders who are speaking or concentrating on a document should generally not report it immediately.

The peculiarity of the status of the secretary will be embarrassing many times. Therefore, it is fundamentally wrong to be friends with your boss, but not to be intimate, too casual, or to despise your boss. The best way not to get involved in your boss's private life is to keep the golden mean, neither obtrusive nor obscure, so that he feels that you are presence, but not omnipresent.

Be considerate of your boss's hard work and share his pressure. Be observant and thoughtful as possible.

Don't rush to show your credit. Give credit to your boss, who may be humble on the surface, but secretly he will have a crush on you.

Not busy making suggestions. Your suggestions are all about dissatisfaction with your boss's current job operations, so choosing a good time and place will help solve the problem.

Do not rely on the boss, maintain a positive attitude towards work, take the initiative to help and assist the boss, and have corresponding independence.

Be diligent in practice and cultivate an atmosphere of lifting weights.

Secretarial work has to face a lot of complicated things every day, to deal with all kinds of people, often encounter a variety of unexpected things, which requires secretarial workers must have a weight-lifting atmosphere, Mount Tai collapsed in front and the face does not change, to be confident, with a mastery of working methods. Practice produces true knowledge, practice produces talents, and only through continuous practice can we cultivate a weighty atmosphere and a mastery of working methods. One is to use a "magnifying glass" to do small things.

Small things breed big things, which is the characteristics of secretarial work, such as daily duty, uploading and disseminating, venue layout, logistics services, receiving people and things, etc., can not but be said to be a small thing, but a little careless, it will poke a big leak, and have no impact on the overall work. Therefore, we must keep the overall situation in mind, look at the macro situation, be able to "know the autumn from a leaf", have the ability to penetrate the essence of things, be politically sensitive, have a sharp vision, see the big in the small, replace the small with the small, and promote the big with the small.

A secretary is a person who is responsible for managing documents, keeping things in place, and assisting the head of an organization or department in their day-to-day work. The work of a secretary is very tedious, and there are roughly the following:

8 9 Sending, receiving, and replying to daily spine mail;

8 9 Write meeting notices, meeting minutes, daily letters and work reports;

8 9 Meetings and conference affairs are arranged as a stove; Arrange business trips and make reservations;

8 9 Archiving correspondence and other records; backing up correspondence and other documents;

8 9 Reception of visitors;

8 9 Procurement, distribution and control of office supplies, etc.

The scope of secretarial work is very wide, both business personnel, but also management personnel, it can be said that the quality and efficiency of the secretary themselves directly affect the image and competitiveness of the entire department or organization, which shows the importance of the secretarial position.

I did it for 1 year, and that's all there was to it. Of course, today's society is more complicated, and there are many things that I may not have encountered.

First, it is within the sight of the leader, and do not let the leader not see the secretary when needed. Pay attention to the eyes and gestures of the leader, and be sensitive and quick to act on large occasions.

Second, be generous, neither humble nor arrogant, you can nod, don't bow down. Be enthusiastic and steady-oriented. Being too enthusiastic can sometimes damage the image of leadership.

Third, we must grasp the proportion. If the leader does not need to be supported on the rostrum, otherwise others think that the leader is not in good health or too old, and the door of the school leader, especially his own people, does not need to be covered with his hands, and the tea and water are handed to the guests before the host.

Fourth, we must be aware of it. For example, what to do with whom, what is the object, what is the procedure, what is the content, you can't ask three questions and don't know, and the appropriate place should be a reminder to the leader. For example, a copy of the leader's speech and other relevant materials should be prepared at any time, and the position of the leader's activities should be understood in advance.

Fifth, we should pay attention to the appearance and be generous and decent.

Bad secretary performance:

1. Dominate the guests and love to interject;

2. Reluctantly arrange leaders: such as rushing to help leaders carry bags; Seating arrangement;

3. Excessive enthusiasm; Love to argue with leaders to show knowledge;

Fourth, love to make its own opinions;

Fifth, those who do not talk understand the situation, do not take the initiative, and deal with it passively;

Sixth, the leader forgot to explain things, did not give feedback on the things that were done, and did not explain the things on their own initiatives;

Seventh, report good news but not bad news;

9. The tone of mouth is not strict;

10. Strong peeping psychology;

Ten. 1. There is too strong a sense of superiority and mystery.

First: The work in the office is urgent, complex, and tiring. Without experience in transposition, you'll never know what it's like.

Comrades in the office tend to have a sense of the big picture. When something good happens, I always put gold on someone else's face, and when something bad happens, I always take responsibility for myself. This courage and dedication also makes many office workers proud.

Second: the work in the office is tiring. I'm tired because I'm a mess.

It's all the little things. Do you want to keep a work log? Sorry, you don't remember what you did today.

Also, when reporting to the leadership, you can't say that everything is messed up, can you?

Thirdly: the person who acts as a secretary should have an understanding of information management and financial management, Kaiyan as well as business etiquette, reception, organization of meetings and document cooperation. At the same time, it is necessary to maintain the consistency of leadership thinking, analyze and judge problems from the perspective of leadership, do a good job in the communication of various departments and the circulation of documents, ensure that the instructions and will of leaders are implemented, and arrange the leader's schedule and the company's various planning work.

Fourth: A good secretary knows the priorities of the leader's work and is able to prioritize things, which can reduce the time it takes for the leader to get into the job, reduce the time the leader waits, and reduce the time the leader spends on low-value work.

Fifth: The secretary in the system is really hard. They're writing material all day, and they need to be a little faster.

Work assigned in the morning may need to be submitted in the evening. If the leaders are not satisfied with the submitted opinions, they may completely overturn and rewrite, which is an extreme failure. Assignments assigned in the evening may need to be submitted the next day and must be completed in the second half of the evening.

Generally, the work of the unit is urgent, and you will never have enough time to complete one thing. What's more, if one thing is not done, another urgent thing may follow. Therefore, each and every one of them must be a very capable rapid reaction force who must always put pressure on their hearts because your tough moments will be rejected.

Fifth: The secretary in the system is really hard. They're writing material all day, and they need to be a little faster.

Morning assignments may need to be submitted on the Evening Rock Sunchun. If the leaders are not satisfied with the submitted opinions, they may completely overturn and rewrite, which is an extreme failure. Assignments assigned in the evening may need to be submitted the next day and must be completed in the second half of the evening.

Generally, the work of the unit is urgent, and you will never have enough time to complete one thing. What's more, if one thing is not done, another urgent thing may follow. Therefore, each and every one of them must be a very capable rapid reaction force who must always put pressure on their hearts because your tough moments will be rejected.