How to make accounting entries for the expenses incurred by the personnel who use the reserve fund?

For the reimbursement of the imprest under the imprest system, it can be considered as follows:

1. Entries of borrowing reserves:

Debit: Other receivables.

Credit: cash on hand.

2. Expense reimbursement entries:

Debit: Administrative Expenses - Detail Account.

Selling Expenses - Active Account.

There are two types of accounting treatment for the expenses incurred by personnel who use the reserve:

The first is the imprest fund.

Quota management refers to the management method of approving the fixed amount of reserve funds and allocating cash according to the actual needs of the departments that use the funds. After the borrowing department spends the reserve fund according to the prescribed expenditure range, it shall reimburse the finance and accounting department with the relevant expenditure vouchers, and the finance and accounting department shall pay the cash in full so that the reserve fund is still consistent with the fixed amount. In general, the small imprest for expenses is managed by a fixed amount;The reserve fund used for the sale of change shall be approved according to the business counter group and allocated in cash.

Each cabinet group can often retain the approved change from the sales proceeds, and there is no problem of expenditure and reimbursement.

Second, non-quota management refers to the management method in which the user department collects money from the finance and accounting department according to the actual needs. When reimbursement is made to the finance and accounting department with the relevant expenditure vouchers, it is treated as a reduction reserve until it is used up. If the reserve fund needs to be replenished, the appropriation and collection procedures will be handled separately.

For the reserve fund used for the purchase of agricultural and sideline products, the method of non-quota management is generally adopted during the peak season of centralized purchase, and the method of quota management is adopted during sporadic purchase in the off-season, and the payment for delivery is implemented.

Examples of two types of imprest accounting:

For example, the R&D department of Clickcom Accounting Online School has the following economic operations related to the reserve:

1) Accounting according to quota management

Borrow: Other receivables - Reserve - R&D department 500 Credit: cash in hand 500

2) Accounting according to non-quota management:

Borrow: Other receivables - Reserve - R&D department 500 Credit: cash in hand 500

2.The R&D department reimburses the freight of 250 yuan.

1) Accounting according to quota management

Borrow: Administrative fee 250

Credit: cash on hand 250

2) Accounting according to non-quota management:

Borrow: Administrative fee 250

Credit: Other receivables - Reserves - R&D sector 2503The R&D department returns the balance of the reserve fund to the finance and accounting department.

1) Accounting according to quota management

Borrow: 500 cash on hand

Credit: Other receivables - reserve - R&D department 5002) Accounting according to non-fixed management:

Borrow: 250 cash on hand

Credit: Other receivables - Reserves - R&D sector 250

Divided by the nature of the actual disbursement of fees:

Borrow: Administrative expenses – travel or office expenses, etc.

Credit: Other receivables - xx persons.

1. If there is money to be returned.

Borrow: Cash. Credit: Other Receivables - Provisions.

Administrative expenses (or operating expenses, etc.).

2. If it is insufficient.

Debit: Expense account.

Credit: Cash. Other receivables - provisions.

3. If you don't understand it well, you can also divide it into two businesses to make entries, and there is no problem at all, one is to repay the reserve in full, and the other is to reimburse expenses.

You pay the reserve:

Debit: Other receivables - * person.

Credit: Cash. The person who uses the reserve incurs expenses, and you can make up his cash:

Borrow: Associated fees.

Credit: Cash. Wait for him to return the reserve:

Borrow: Cash. Credit: Other receivables - * person.

When to give him a reserve:

Debit: Other receivables xx people.

Credit: Cash. When he was reimbursed:

1: If he is given 50,000, he will use up all 50,000.

Borrow: management expenses operating expenses xx fee 50,000.

Credit: Other receivables 50,000.

2: If you give 50,000 yuan, he has a surplus.

Borrow: Cash. Management Expenses Operating Expenses XX Fees.

Credit: Other receivables 50,000.

1. When receiving the reserve fund.

Debit: Other receivables - Provisions.

Goods: cash on hand.

2. At the time of reimbursement.

Borrow: cash on hand.

Management fees. Goods: Other Receivables - Provisions.

Imprest reimbursement needs to be charged to the corresponding expense account according to its specific purpose, as follows:

1. Entries of borrowing reserves:

Debit: Other receivables.

Credit: cash on hand.

2. Expense reimbursement entries:

Debit: Administrative Expenses - Detail Account.

Selling Expenses - Active Account.

Credit: cash on hand.

How to make the accounting entries for the reserve is as follows:

Accounting entries when the provision is made: debit: other receivables - provisions;Credit: Bank deposits. When the reserve is disbursed, it is transferred directly from the bank deposit and accounted for as "other receivables - reserve".

Accounting entries when approving the expenditure of the reserve: debit: expense accounts (such as management expenses, cost expenses, etc.);Credit:

Other receivables - provisions. When the allowance is approved, "Other receivables - allowance" is grouped into expense accounts for calculation. Accounting entries when the reserve is recovered at the end of the period:

Borrow: bank deposit; Credit: Other Receivables - Provisions.

Reserve: Reserve: Reserve, which is the amount allocated by enterprises, agencies, institutions or other economic organizations to internal units or staff that are not independently accounted for for travel expenses, sporadic purchases, sporadic expenses, etc. According to the management needs, the reserve allocated by the logistics enterprise can be accounted for in the detailed account of "other receivables one by one" by adopting a one-time reserve or a fixed reserve system.

Other payables: Other payables refer to the amounts payable and temporarily received from other units or individual starters, such as the rent of fixed assets payable for operating leases, the rent of leased packaging materials, and the deposit of deposits. Other payables are accounted for in the following areas:

Deposit a margin; Payments payable and temporarily received from subordinate units and individuals; operating leases or rents for fixed assets and packaging; Other payables and provisional receipts.

For the reimbursement of reserve sales under the imprest system, it can be considered as follows:

1. Entries of borrowing reserves:

Debit: Other receivables.

Credit: cash on hand.

2. Expense reimbursement entries:

Debit: Administrative Expenses - Detail Account.

Selling Expenses - Active Account.

The reserve is mainly used for sporadic procurement expenses within the enterprise, and the accounting is generally handled through other receivables accounts.

Accounting entries using the Standby Jin Tsai Chun key.

1) Quota management.

1.Provision of the reserve on a fixed basis:

Debit: Other receivables - Provisions.

Credit: cash on hand.

2.When reimbursed after use:

Borrow: administrative expenses (selling expenses, etc.).

Credit: cash on hand.

B) non-quota management of the financial department according to the actual needs of a department or individual within the enterprise, a lump sum in cash, after the use of the relevant original vouchers for reimbursement, reimbursement of the accounting department according to the payment and the amount of reimbursement for liquidation, if there is a balance of all recovered, if insufficient, then make up the difference.

1.Provision of the reserve on the basis of actual amounts:

Debit: Other receivables - Provisions.

Credit: cash on hand.

2.When reimbursement is made after use (actual reimbursement, more refund and less compensation).

Borrow: administrative expenses (sales expenses, etc.) cash in hand (cash returned by the handling staff if the original borrowing is excessive).

Credit: Other Receivables - Provisions.

or forest stove: borrow: management expenses (sales expenses, etc.).

Credit: Other Receivables - Provisions.

Cash in hand (cash that should be replenished to the handling staff if the original loan is missing).

The amount of the "reserve" account is not changed in normal times, and only changes when the enterprise changes the quota of the reserve.

What is a reserve?

The reserve fund is the reserve fund allocated by the enterprise to the internal user unit or the individual employee as a reserve for sporadic expenses. According to the management needs, the reserve fund allocated by the enterprise can be accounted for in the detailed account of "other receivables one by one" by adopting the one-time reserve fund or the fixed amount reserve system.

According to the management and the use of daily funds, the enterprise will allocate reserve funds to the internal users of the enterprise or individual employees as sporadic expenses, so what should be done with the accounting entries of the reserve funds?

1. When disbursing the reserve:

Debit: Other receivables - Provisions.

Credit: Bank deposits.

2. When preparing the cost of gold for nuclear plum branches:

Debit: Finance Expenses, Selling Expenses, Administrative Expenses.

Credit: Other Receivables - Provisions.

3. When the reserve fund is recovered at the end of the period:

Borrow: bank deposit;

Credit: Other Receivables - Provisions.

What is the management of the reserve?

1. Borrowing. 1. Fill in the "Reserve Fund Loan Form", on the one hand, pay cash with this document;On the other hand, the finance department approves its sporadic expenditures for ease of management.

2. Generally speaking, the sporadic reserve of each department shall not exceed the prescribed amount.

3. For the borrowing and disbursement of sporadic reserves, the official invoices obtained should be sent to the financial department's reserve fund management personnel (cashiers) on a regular basis, and the number of borrowings and expenditures or supplementary reserves should be reversed.

2. Custody. 1. The "reserve" account should be set up for the purpose of accounting for the income and expenditure of the reserve, and the income and expenditure table should be prepared.

2. In order to reflect the expenditure of the reserve fund in a timely manner, a list of the expenditure of the reserve fund should be prepared on a regular basis according to the invoices obtained.

3. The reserve account should be settled monthly.

4. All kinds of bill cashiers related to the reserve fund should be properly kept.

What are the financial costs?

Financial expenses refer to the expenses incurred by enterprises in order to raise funds required for production and operation, including net interest expenses (the difference between interest expenses and interest income), net loss of foreign exchange infiltration (the difference between exchange losses and foreign exchange gains), handling fees of financial institutions, and other expenses incurred in raising production and operation funds. The financial expenses incurred by the enterprise are accounted for in the "financial expenses" account, which belongs to the first-level account of profit and loss, and the enterprise should set up the sub-ledger according to the expense items.