How is prepayment and prepayment handled in SAP?

Handling pre-collection and prepayment is one of the very important functions of Special G-L! It is processed by another control account derived from the customer's ** business!

1.Processed through the system's AR AP Down Payment2It must be configured in IMG before it can be used.

Special General Ledger Symbols: In order to realize the accounting of two or more accounts for a ** business or customer at the same time, one account is used as the basic control account of ** business or customer, and other control accounts are distinguished by different special general ledger signs. Through the back-end configuration, the alternate reconciliation accounts are defined, the special general ledger is marked, the correspondence between receivables and payables and other receivables and payables and pre-receipts and prepayments is established, and the data transfer between accounts is completed during the settlement.

Accounting of enterprises in addition to receivables, payables, accounts payable, advance receipts, prepaid accounts, internal transactions and other receivables, payables, temporary payments, including receivables, fines, receivables, deposits, all kinds of advances to be collected from employees, prepaid construction projects and deposits, equipment payable, car purchase loans, workshop and various departments of the reserved wages are accounted for through other receivables and payables. Before the accounting, some master data is created first, and they are established as some special customers or merchants.

The above accounting treatment is correct except that the VAT input tax can not be directly entered into the VAT payable - input tax account, and the VAT special invoice can only be deducted after certification, and the general accounting treatment should be transitioned with the account of "amortized expenses - input tax to be deducted".

The method of accounting for the receipt of advance payment is as follows:

1. Register the prepayment account: firstly, the prepayment account is set up in the general ledger system of the enterprise, and the prepayment account is a credit account, and there is a corresponding prepayment credit and debit sub-account under it.

2. Register the prepayment details: Register the order number, payment date, payment amount, payment object, payment method, expiration date and other information of the prepayment in the prepayment schedule, so that you can query and use it at any time.

3. Registration of advance payment vouchers: In the bookkeeping and sales certificates, the summary classification is carried out according to the payment items, and the corresponding credit amount is filled in to indicate the responsibility of the enterprise to pay to foreign investors, and can be used as a voucher for tax declaration.

4. Bookkeeping: In accordance with the requirements of the national taxation department, when the enterprise makes accounts for advance payment, it should be in accordance with the write-off method, according to the arrival of accounts receivable, if the accounts receivable are offset on time, the advance payment can be offset according to the original payment amount, that is, the account is registered as two subjects: income account and advance payment account, of which the amount of income account is the amount of accounts receivable, and the amount of advance payment account is the amount of accounts receivable.

Accounting process

1. Fill in the accounting voucher according to the original voucher or the original voucher summary table.

2. Register cash journal and bank deposit journal according to the receipt and payment accounting voucher.

3. Register the detailed ledger according to the accounting voucher.

4. Summarize and compile the general table of accounts according to the accounting vouchers.

5. Register the general ledger according to the account summary table.

6. At the end of the period, prepare the balance sheet and income statement, cash flow statement and statement of changes in owners' equity according to the general ledger and sub-ledgers.

7. Do yearly, quarterly and monthly financial ** and decision-making, financial budgeting, financial control, financial analysis, performance evaluation and feedback. Jujube round chain.

Answer: (1) The amount prepaid by the enterprise for the purchase of goods shall be debited to this account and credited"Bank deposits"and other subjects. Upon receipt of the purchased materials, the amount that should be included in the cost of purchased materials shall be debited"Material procurement"or"Raw materials"、"Inventory items"The account shall be credited according to the amount payable.

The amount of the retroactive payment is debited to this account and credited"Bank deposits"and other subjects. The overpayment is returned and the accounting entry is reversed. If the input VAT is involved, it should also be dealt with accordingly.

2) The project price prepaid by the enterprise for the project under construction shall be debited to this account and credited"Bank deposits"and other subjects. The project price shall be settled according to the progress of the project and debited"Construction in progress"Account, credited to this account"Bank deposits"and other subjects.

3) The indemnity payment prepaid by the enterprise (insurance) shall be debited to this account and credited"Bank deposits"and other subjects. Resale of prepaid compensation payments, debited"Reimbursement Expenses"、"Reinsurance payable"and other accounts, credit this account.

What is the difference between prepaid and payable?

Differences: prepaid accounts are the assets of the enterprise, and accounts payable are the liabilities of the enterprise; If the enterprise buys goods, the advance payment is made to the other party, and the loan is debited: prepaid account, credit:

Bank depositsBusiness purchases goods, unpaid, borrows: inventory goods, credit:

Accounts payable. Prepaid account refers to a repentant claim that occurs when the buyer and seller agree to pay a part of the purchase price to party ** in advance.

Prepaid accounts generally include prepaid payment and prepaid purchase deposit. The prepaid accounts of construction enterprises mainly include prepaid project payments, prepaid material payments, etc. Prepaid accounts are payments made in advance to the supplier's customers, and they are also part of the company's claims.

Accounts payable usually refers to the liabilities incurred due to the purchase of materials, goods or services**, etc., which are the liabilities incurred by buyers and sellers in the purchase and sale activities due to the inconsistency between the acquisition of materials and the payment of loans.

What should I do about the accounting process for the payment of the down payment? The prepaid accounts paid are directly recorded in the advance payment, and are written off when the goods and invoices are received, and the write-off is whether it is materials, construction in progress or fixed assets and intangible assets, which can be debited according to the actual accounts, and if there is a credit balance of the prepaid accounts, it is equivalent to accounts payable.

1. The debit balance at the beginning of the prepaid account is 25,000, the debit balance is 11,000 in the current period, and the debit balance at the end of the period is 10,000.

Credit amount in the current period = debit balance 25,000 + debit occurrence in the current period 11,000 - debit balance at the end of the period 10,000

26,000 yuan.

2. The opening credit balance of the advance receivables is 100,000, the credit of the current period is 50,000, and the credit of the closing balance is 110,000.

The debit amount of the current period = the opening credit balance of 100,000 + the credit of the current period of 50,000 - the closing balance of the credit 110,000 = 40,000 yuan.

+11000-10000=26000

I don't think the answer system is right.

SAP has a number of ways to implement the relationship between pre-receipts and receivables.

First of all, you should understand the control account in SAP, the default current account maintained in the customer master data is called the "control account", generally speaking, the control account is receivable and payable, but if the business requires, most of the customer's business is pre-received, you can also maintain the pre-receivable into the customer's master data, and the account I am talking about here, he will only forcibly control one place, that is, invoicing, that is, if you maintain receivables here, then after you invoice in SAP, Automatic accounting to receivables, vice versa is pre-receipt.

So discuss your problem, in addition to the reconciliation account in SAP, you can also convert the customer's receivables reconciliation account into a pre-received account through the "special general ledger ID", that is, SGL code, for example, when receiving the customer's advance receipt, F-02 bookkeeping: Debit: Bank deposit 1000 Credit:

A001 (enter customer code) SGL field input "A" 1000, the accounting entry generated by this operation is Borrow: Bank deposit 1000 Credit: Accounts receivable 1000, its internal logic is, according to the customer code of A001, find the default reconciliation account in its master data, and then according to this reconciliation account, find the corresponding A code of the account, and this correspondence is maintained in the background, that is, SPRO configuration items, you can also enter FBKP and click on the special general ledger ID to enter.

In addition to F-02 direct accounting, you can also make a prepayment request and then post the payment for the open item, which will also serve the purpose, but you will need to set up a prepayment request account.

Secondly, in addition to the special general ledger identifier, we can also enable the "Alternate Reconciliation Account" to directly change the default reconciliation account brought out by this customer to any account we want (the reconciliation account type of the account must be D) when making accounts

However, many companies in the actual business processing, there will also be a direct record of the advance receivable in the credit receivable, then we are obviously non-compliant when we issue the financial report, the need to transfer the credit receivable to the advance receipt, the debit payable to the prepayment, in response to this situation, SAP also has a function called AP AR reclassification, automatic carry-over of credit receivable and debit payable to the prepayment of prepayment, but this requires the setting of several adjustment accounts, such as accounts receivable"Accounts receivable - credit transferred out"、"Accounts receivable - accounts receivable debit transfer", and at the beginning of the next month, it will automatically flush back, similar to adjusting the meter without adjusting the account. In short, accounting standards are dead, business is set by people, and the system is also matched by people, and SAP can be flexibly configured according to the business, and it can be developed if it is not possible, which is the next policy. However, it is also possible that the implementation team has limited capacity or the landlord has not taken the class training well, so there may be some misunderstandings.

He has no problem doing this, in this case, when he collects the accounts in advance, the accounts receivable are on the credit side, and the accounts receivable are on the credit side, which represents the accounts receivable in advance, and the amount of accounts receivable and advance receivables in the balance sheet is not to be filled in according to the detailed accounts under these two accounts?

The SAP standard approach is to post to the Accounts Receivables account through the Special General Ledger ID as you said. I wonder which consultant did your SAP implementation?

1. If the payment is not overpaid, that is, the payment amount is correct, then:

Borrow: Project Expenditure - Maintenance Fee.

Credit: Accounts prepaid.

Remember that you can only enter the account if you have an invoice.

2. If you forget the advance payment when you pay, and the money is overpaid, you should get back the money you overpaid. When the money is received:

Borrow: Bank deposit.

Credit: Accounts prepaid.

3. If you forget to make the advance payment when you pay, you will not be able to get the money back

Debit: Non-operating expenses --- bad debt losses.

Credit: Accounts prepaid.

To import Accounts Payable data to SAP, you can do this by following these steps:

Step 2: Select the appropriate menu option, usually "Accounts Payable" or similar.

Step 3: Click on the "Import" or "Create" button and select "Accounts Payable".

Step 4: Select the format (for example, Excel, CSV, etc.) of the trace chain file to be imported based on the system requirements.

Step 5: Select the file you want to import and make sure that the data in the file matches the fields of the SAP system.

Step 6: Do a data mapping to match the Accounts Payable data fields in the import file with the corresponding fields in the SAP system.

Step 7: Confirm the import settings and start importing the accounts payable data.

Reason explained: The purpose of importing accounts payable data to SAP is to integrate accounts payable information from external systems or other data sources into the SAP system to achieve unified management and accurate financial records. This improves the accuracy and reliability of financial data, speeds up data processing, and reduces the risk of manual entry errors.

Extended content: Before you import your accounts payable data, you need to ensure that the imported data is accurate and complete. Data can be cleaned and validated to ensure that the data is properly formatted and free of duplicates and missing data.

In addition, data validation rules and controls can be set up to ensure that only audited and authorized data envelopes are imported into the SAP system. After importing, you also need to do data reconciliation and reconciliation to ensure that the imported data is consistent with the actual accounts payable records.