How important are the tender documents? Where is the rationality of the bidding documents?

The bidding document is the outline of the bidding project construction, the basis for the construction unit to implement the project construction, and the bidding unit is provided with all the information required to participate in the bidding. Therefore, the quality and depth of the preparation of the bidding documents are related to the success or failure of the entire bidding work. The complexity of the bidding documents depends on the nature and scale of the bidding project.

If the construction project is complex and large-scale, the bidding documents should be concise, accurate and clear; If the construction project is simple and small-scale, the documents can be simplified, but the main issues must be explained clearly. The content of the bidding documents should vary according to the different bidding methods and scope. The whole process of the project is tendered, and the survey and design, equipment and materials and construction are tendered separately, and their characteristics and properties are completely different, and they should be based on the actual needs and put forward different content requirements.

1. The nature and function of the bidding documents clarify the nature of the goods or works to be procured, inform the rules and procedures on which the bidding procedure will be based, and inform the conditions for concluding the contract.

The bidding documents are not only the basis for the bidder to prepare the bidding documents, but also the basis for the purchaser and the winning bidder to sign the contract. Therefore, the solicitation documents play a vital role in the entire procurement process.

The tenderer should attach great importance to the preparation of the bidding documents, and in line with the principle of fairness and mutual benefit, to ensure that the bidding documents are rigorous, thoughtful, meticulous and correct. The preparation of bidding documents is a very important and very cumbersome work, which should be attended by relevant experts and, if necessary, by consulting experts.

The purpose of the solicitation documents is to inform potential bidders about the goods and services to be procured, the terms and conditions of the contract and the timing of delivery. The draft solicitation documents should ensure that all bidders have equal opportunities for fair competition.

For engineering projects, there will be a bottom bid, and generally the closer to the bottom of the bid, the higher the score; If the legal representative does not participate, it is necessary to provide the "Power of Attorney of the Legal Person" to be solely responsible for the whole matter as part of the bidding document. It should also include a business letter of total price, a letter of change in the plan, and a schematic diagram of key components; 1 original, 4 copies (if there is a clerical error, etc., the original shall prevail); You should also prepare enterprise information, enterprise qualifications, drawings, etc.

The main terms (i.e., considerations) of the commercial subject matter are as follows:

First, the bidder's registered capital.

Second, the bidder's qualification level.

Third, the bidder's financial situation.

Fourth, the bidder's credit ability.

5. Proof of the bidder's performance.

<> differences: 1. The concept definition is different: the bidding document refers to the responsive document prepared by the bidder in response to the requirements of the bidding document, which is generally composed of business documents, technical documents, ** documents and other parts; Bidding documents refer to the documents prepared by the tenderer or the bidding agency and sold to potential bidders in the corresponding format of clear qualifications, contract terms, bid evaluation methods and bidding documents.

2. The preparer unit is different: the bidding documents are prepared by the bidder or the bidding unit; The bidding documents are prepared by the tenderer or the bidding agency.

1. The object of the document issuance is not the same as the sample of the town: the bidding document is delivered to the tenderer or the bidding agency; The bidding documents are issued to potential bidders or bidders;

2. The content of the documents is different: the bidding documents are mainly prepared in accordance with the content of the bidding documents, which are generally composed of business documents, technical documents, documents and other parts; The bidding documents are prepared in accordance with the bidding requirements, generally by the announcement of the bidding for the transportation of travel, the instructions to the bidders, the evaluation method and the corresponding format of the bidding documents.

3. The nature of the documents is different: the bidding documents are prepared according to the requirements of the bidding documents; The bidding documents are the basis for the bidder or unit to prepare the bidding documents, and they are the basis for the purchaser to sign the contract with the winning bidder.

4. The content of the preparation of the bidding documents includes:

invitation to bid; Instructions to bidders (including sealing, signing, stamping requirements, etc.);

Qualifications and credit documents that the bidder shall submit;

Bidding requirements, bidding document preparation requirements and bid bond payment methods;

The technical specifications, requirements and quantities of the bidding project, including attachments, drawings, etc.;

The main terms of the contract and the way in which the contract is signed;

the time of delivery and provision of services;

Bid evaluation methods, bid evaluation criteria and bid scrapping clauses;

Deadline for bidding, time and place of bid opening;

Other matters stipulated by the financial departments at or above the provincial level.

The tenderer shall stipulate and indicate the substantive requirements and conditions in the bidding documents.

Legal analysis: 1. The bidding documents are to make all aspects of the project to be tendered, and such requirements must be clear, and the specific bidding scale, specific bidding time and specific bidding content must be written.

2. The bidding documents are written in accordance with the provisions of the bidding documents or delivered in other ways, and the bidding documents must be completed in accordance with the provisions of the bidding documents. That is to say, the bidding documents are specifically completed according to the bidding documents, rather than being completed on their own initiative.

Legal basis: "Tendering and Bidding Law of the People's Republic of China" Article 9 If the bidding project needs to perform the project approval procedures in accordance with the relevant provisions of the State, the approval procedures shall be performed first and approved. The tenderer shall have the corresponding funds or funds for the bidding project has been implemented, and shall be truthfully stated in the bidding documents.

<> from the production of bidding documents to the sorting of bidding information, to the updating and archiving of materials, every step is related to the final result of the bidding. Do not be disqualified from bidding because of preliminary preparations, so the interpretation of the bidding documents and the sorting of the bidding documents are very important.

First, the content of the bidding documents interpretation.

The tenderer or its entrusted bidding agency shall prepare the bidding documents according to the characteristics and requirements of the bidding project. Generally, the bidding documents should include at least the following:

1.Notice to the tenderee;

2.the nature and quantity of the bidding project;

3.technical specifications;

4.The requirements of the tender** and the method of calculation thereof;

5.criteria and methods for bid evaluation;

6.the time of delivery, completion or provision of services;

7.The bidder shall provide relevant qualification and credit documents;

8.the amount of the bid bond or other form of security;

9.requirements for the preparation of tender documents;

10.the manner, place and deadline for the provision of tender documents;

11.Schedule of bid opening and evaluation;

12.Key contract terms.

Second, the six key points of attention in the bidding documents.

1.Look at the eligibility review.

Qualification examination refers to the tenderer's assessment and review of the business qualifications, professional qualifications, financial status, technical ability, management ability, performance, reputation and other aspects of the prequalification applicant or bidder to determine whether it has the qualifications and ability to participate in the project bidding and perform the contract.

Qualification review is a necessary procedure for bidding projects, so bidders must pay attention. Looking at the qualification review, it is mainly to look at the hard indicators of performance, scale, finance, personnel, etc., and then see if there is a hard threshold for your own enterprise bidding. Although in line with the principle of encouraging competition, the qualification review is generally not too high or too special, but it should be taken seriously.

2.See detailed review.

It mainly depends on some business and technical scoring criteria in the bidding documents. According to the strength of their own company, a general analysis, what standards are required, objective scores (such as performance, financial situation, schedule, etc.) and subjective scores (such as plans, etc.) how to get high scores, according to these to develop bidding strategies, find their own advantages, make up for their disadvantages, and do it in mind.

3.See the attached table before the instructions to bidders.

Take a closer look at the attached table before the instructions to bidders, which cover all the key clauses, and carefully study it will help to clarify how to do the entire bidding document, especially including some non-deviating clauses (substantive clauses).

4.Look at the contract section.

Combined with the terms of business, you can not deviate from the terms, look at the general requirements of the contract, the settlement method of the distribution of the town, the payment terms, etc.

5.Look at the technical specification book.

This part should be fully communicated with the technical personnel in detail, and try to fully meet the requirements of the tenderer.

6.Remember the key points.

The key points generally include: publicity period, bidding deadline, letter of guarantee or deposit, bid opening location, file format (such as signature and seal of key pages) and so on.