Planning Home How to plan a successful annual meeting event planning

If you want to hold a perfect annual meeting event, you can't do without a reasonable company annual meeting event planning plan. And in terms of the whole procedure, the planning and implementation of large-scale annual meetings must be carried out in accordance with the relevant processes. Below, let's take a look at the relevant knowledge.

Clause. 1. Determine the planning project of the company's annual meeting. When holding the company's annual meeting activity planning plan, the annual meeting activity project must be determined first.

To determine which activity can be done and why, we must make the plan clearer, so as to make the annual meeting more perfect.

Clause. Second, the company's annual meeting must do a good job of relevant investigation to see if it is feasible. Because only by doing a good job of investigation, understanding each link of the annual meeting activities, and completing the annual meeting activity planning plan step by step, can the entire company's annual meeting planning activities be successfully concluded.

However, when doing the annual meeting survey, it is important to be clear about the content of the company's annual meeting activities and their feasibility. For example, if we are holding an outdoor annual meeting, we must consider the weather conditions, and the safety equipment of the outdoor annual meeting must be considered, which are all within the scope of the feasibility study.

Clause. 3. Refine the theme of the annual meeting activities and carry out creativity. In addition to being creative with individuals when planning the company's annual meeting, we should pay special attention to the concept of group creativity.

In today's society, only by valuing the importance of group planning and relying on the combination of different disciplines to complete a reasonable annual meeting activity planning is the most creative.

Clause. Fourth, the demonstration of the planning plan. The planning plan of the annual meeting activities should not only be demonstrated, but also scientifically demonstrated, and the plan can be implemented more perfectly if it is scientifically demonstrated.

Annual meeting planning is generally not simple, their own planning is easy to make mistakes, busy for a long time, no effect, money is still spent a lot, you can find a professional conference planning company to provide you with customized meeting implementation plan, from business planning + equipment rental + stage construction + lighting adjustment + visual design one-stop service, saving time and effort, ** is also more appropriate.

The planning process of the annual meeting is summarized as follows:

01 Step 1: Determine the theme or main tone of the annual meeting.

Although the annual meeting is rich and frugal, after all, in the eyes of any boss, this is a lot of expenses, so as the main organizer and planner of the annual meeting, it is very important to make the boss feel that the money is well spent, first determine what the boss thinks and what he wants to do.

Generally speaking, they can't give any specific ideas, they are all scattered descriptions, write them all down, and then according to your understanding of the boss, first roughly sort out the theme of the annual meeting, the main tone and the general direction and large module of the annual meeting planning, and finally communicate with the boss repeatedly, modify and confirm the general direction.

02 Step 2: According to the theme or main tone of the annual meeting, plan the arrangement and process of the annual meeting.

After confirming the main tone of the annual meeting and some things that the leaders want to see, the next step is to combine our own understanding of the company's business development and future strategic direction in the past year, and specifically write out the preliminary process on the day of the annual meeting, for example:

13:30-17:00: Business summary meeting and commendation of outstanding employees.

17:00-17:30: Break.

17:30-18:00: Dinner

18:00-18:30: Red carpet show for outstanding employees.

18:30-21:30: Annual Meeting Program & Dinner&**.

And then according to this schedule, we will further refine how to do each link and how to innovate. For example, in the annual meeting program, how should you find the right person to customize the relevant program to achieve the effect of echoing the theme and main tone of the annual meeting? How to achieve better results through interaction on and off the stage, etc., are all places where countless ideas can be generated.

Ensure that each link has at least one or two relatively large highlights, and then gradually improve and supplement all the content of each link.

03 Step 3: According to the process and arrangement on the day of the annual meeting, work backwards to prepare for the start of the annual meeting.

On the day of the annual meeting, after all the major links are confirmed, such as which company leaders will be invited to give speeches at the business summary meeting, how long each person's speech time is, and how many programs are planned to be arranged at the dinner, etc., according to these links, the process and progress of the previous preparatory work should be reversed

Leaders need to submit the outline of the speech first, and after the outline is finalized, they must make PPT in advance, and the PPT needs to be beautified after the PPT is made;

As another more important part of the dinner program, it is necessary to issue a notice in advance to carry out a series of work such as the audition of the host and the audition of the program throughout the company;

In the award process of outstanding employees, it is also necessary to link the performance department in advance, and when the list of relevant evaluation activities should be evaluated.

Such work needs to be reversed from the whole process on the day of the annual meeting to form the specific process and schedule of the preparatory work before the annual meeting.

Finally, the preparation before the annual meeting and the specific process on the day of the annual meeting are added together, which is a relatively complete annual meeting planning and organization plan.

How to plan and execute large-scale annual meeting event planning? Ordinary corporate meetings, conferences, and exhibitions are seen as professional conference planning and planning companies, perhaps event planning companies to do it, because annual meeting event planning is a very fragmented, tedious and important project. When an exhibition company or event planning company takes over the task, the first responsibility is to stop the exhibition planning, and exhibition planning is hard work, how to do this?

Shanghai Event Planning Company Explains How to Plan a Large-Scale Exhibition:

Exhibition planning is a comprehensive project. It is multifaceted. Generally speaking, the content of exhibition planning includes the investigation and analysis of the exhibition, the decision-making and plan of the exhibition, the operation and implementation of the exhibition, and the effect, evaluation and measurement of the exhibition.

1. Investigation and analysis.

Investigation and analysis of the exhibition, market research is an important basis for the selection of exhibition projects. It is the foundation of exhibition planning and an essential step. Under normal circumstances, the market research should be based on the local and regional economic structure, industrial structure, astronomical conditions, traffic conditions and exhibition equipment conditions, and should be conducted around the market.

The secondary contents of market research include exhibition environment code imitation survey, exhibition company status survey, exhibition project status survey, exhibition market competition survey, exhibition survey Chi Minxian and so on. Observers and support units. As long as you fully understand the market potential, market constraints, and market static, you can stop planning.

2. Decisions and plans.

Making conference and exhibition resolutions is a decision-making process, and there should be a certain decision-making strategy. Factors influencing exhibition decisions include requirements, market conditions, methods, and external conditions. The decision-making and planning of the exhibition should be based on the analysis of the decision-making elements, determine the fundamental, personal and managerial purposes of the exhibition, and then decide on the strategic layout of the exhibition.

Market layout, layout, etc.

3. Operation and implementation.

The operation and implementation of the exhibition is the central link of the stop exhibition, and it is also the focus of the exhibition planning. At this stage, the exhibition planner will stop advertising and promotion tasks, organize recruitment and investment tasks, exhibition design tasks, exhibition-related activities planning, etc. according to the plan and arrangement of the exhibition plan.

The steps of exhibition task planning are generally as follows:

First, according to the needs of the practice, the tasks are divided into several categories: recruitment and investment groups, design and construction, exhibition transportation, publicity and liaison, administrative logistics, booth tasks and follow-up tasks;

Secondly, detailed details are listed under each of the main categories;

Third, find out the relationship between tasks;

Fourth, we must reflect on the progress and quality of tasks, and discover and process results in a timely manner to ensure the normal operation of all tasks.