Why can t you keep the archives in your own hands?

1. Archives are confidential documents, the abbreviation of a person's lifelong social activities, and also a very important material for employers to understand a person's real situation.

2. According to our country's archives law: Article 1 of Document No. 90 of 2014 of the Notice on Further Strengthening the Management and Service of Personnel Files of Floating Personnel and Document No. 75 of 2016 of the Interim Provisions on the Management of Personnel Files of Cadres stipulates that the personnel files of mobile personnel shall be managed by public employment and talent service institutions at or above the county level (including the county level) and units authorized by the human resources and social security departments. At the same time, it is strictly forbidden for individuals to keep other people's or personal personnel files.

3. If the file is placed in the hands of an individual, or once unpacked, it no longer has the corresponding legal effect, and there will be a gap in the file, and there is no way to merge the relevant materials such as work, title review, further education, and settlement, and there is no way to go to the talent center to issue a political examination form, copy the list of archival materials, etc., and there is no way to handle it, which is the so-called "dead file".

Therefore, the archival materials are not allowed to be brought by themselves, which is very clear in the documents of the Archives Law, and the talent center will not accept personal files by themselves. Therefore, the file cannot be put in your own hands, otherwise it will lead to a dead file.

According to the regulations on archives management, archives can only be kept and managed in qualified units. No one may withhold and keep his or her own records in his or her own name. Archives are records of past history and are confidential in nature.

The archives are kept secret in their own hands and need to be investigated. The transfer of archives and the review of archives are public-to-public, and if the files are in the hands of individuals, there is no way to transfer and raise the file.

How to fill in the location of the postgraduate entrance examination file?

Can I keep the file in my own hands?

Archives cannot be kept in one's own hands. According to the relevant regulations of the archives with shirts, the archives cannot be kept privately, the archives are confidential documents, and the archives are in the hands of individuals, so the authenticity of the information in the archives cannot be guaranteed. And it is very easy to be useless in your own hands, resulting in the situation of damage to the file or loss of the file.

Whether it is a recent graduate file or a personnel file that has been worked, the file can not be kept by itself, and we must remember to implement the file receiving department in a timely manner.

In the case of graduate profiles. The files need to be placed in the organization or personnel department with the authority of file management for management. Whether it is for civil servants, public institutions, postgraduate examinations, state-owned enterprises, political examinations, evaluation of professional titles, settlement, etc., relevant certificates can be issued.

If the file is already in your own hands, then you need to activate and deposit it in the talent center. After graduation, you have a job unit, but you do not have the right to keep records, and you can store it in the job market. You can also choose to store your file in the job market where you are domiciled.

Legal basisArticle 8 of the Interim Provisions on the Management of Personnel Files of Floating Personnel.

The talent flow service organization shall issue a file adjustment letter to the original unit of the mobile personnel with the effective documents of personnel flow in accordance with the relevant national policies and regulations, and the original unit shall transfer the personnel files of the mobile personnel to the talent mobility service agency along with the file transfer notice within 15 days of receiving the file adjustment letter. The personnel files of the mobile personnel to be transmitted must be complete and complete, and the materials must not be withheld or transferred out in batches. After the talent mobility service organization is verified and correct, it shall promptly return the receipt of the file transfer notice to the original unit.

If the talent mobility service organization finds that the transferred dossier materials are incomplete or unclear, it shall request the original unit to complete or check clearly.

In general, archives refer to various forms of original records with preservation value that are directly formed by people in various social activities. Raw recordability is its essential property. The following is the relevant content that I can put in my own hands to organize the archives for you, and I hope you like the article!

Can you keep the file in your own hands?

In view of the problem of graduates' student records, in fact, there is no rule that they cannot be placed in their own hands, but it is useless to put the files in their own hands, because the files are meant to be shown to others, and the files in their own hands are no different from those without files. And if you lose the file yourself, it will be very troublesome. Therefore, it is recommended that graduates do not keep the files in their own hands, and it is more appropriate and safe to keep them in the storage place of the files.

The student record should be placed in the best place

The student files of college graduates are generally stored in designated files, and the student files of high school students are generally placed in the school for safekeeping, and the files after graduation will be transferred to the local personnel department for management, and when they are employed in the future, the files can be handed over to the employer to receive and keep them, if the employer does not have a way to receive, then it is best to put their files in the local human resources management department for safekeeping, or put them locally'It is also possible to keep the files in the talent market, but the latter may need to spend a certain amount of money to keep and store the files.

What is the purpose and function of archives

1. Archives are useful for further education, employment, admission to civil servants or public institutions, and going abroad.

2. In terms of future employment, personnel files are required for the handling of insurance and other matters by the unit.

3. The file is a record and proof of your personal learning and work experience, and is an important tool to protect your personal rights and interests.

Archives are not allowed to be kept in one's own hands. According to the "Archives Law of the People's Republic of China" and the regulations on the management of personnel files, the transmission and management of personnel files is the specific responsibility of the personnel department of the organization or the qualified units entrusted by it, and other units and individuals are not allowed to transmit and manage personnel files. At the same time, I am not allowed to manage, transmit or access my own files.

If the file is already in your hands, you need to activate it and deposit it in the talent center. If the file is kept in their own hands, it will become an invalid file, which cannot be retrieved normally, and will affect various examinations and professional title evaluation. Therefore, the archives need to be placed in the management of institutions or personnel departments with archives management authority.

[Legal Analysis].: Archives are not self-contained. Archives need to be stored in the unit with the authority to keep the archives, and the archives should be completed on time, and the student files should be converted into personnel files after the materials are completed.

Because the archives themselves have their own authenticity, originality, confidentiality, service and other characteristics, if the archives are placed in their own hands, it is easy to tamper with or replace the materials. If the file is placed in your hands for too long, it will also make the file in a dead state, and once the file becomes a dead file, it will not be able to be used normally and lose its original legal effect.

Legal basisArticle 17 of the "Measures for the Management of Standard Archives" shall not allow any individual to take possession of standard archives for private purposes, and those who are damaged, concealed, lost or leaked shall be held accountable for their responsibilities.

Archives Law of the People's Republic of China

Article 14: Materials that shall be archived shall be transferred to the archives institutions or archives staff of the unit on a regular basis in accordance with the relevant provisions of the State, and shall be centrally managed, and no individual shall refuse to archive them or take them for himself.

Article 48: Where units or individuals exhibit any of the following conduct, the departments in charge of archives at the county level or above or the relevant organs are to give sanctions to the directly responsible managers and other directly responsible personnel in accordance with law: (1) Losing archives belonging to the State; (2) Providing, transcribing, reproducing, or publishing archives owned by the state without authorization; (3) Buying, selling, or illegally transferring archives owned by the State; (4) Altering, destroying, or falsifying archives or destroying archives without authorization; (5) Selling or donating archives to foreigners or foreign organizations; (6) Failing to file or transfer archives on time in accordance with provisions, and refusing to make corrections when ordered to make corrections; (7) Not following provisions to open to the public and provide archives for use; (8) Clearly knowing that there are potential archives security hazards but not employing remedial measures, causing archives to be damaged or lost, or where there are potential archives security hazards and are ordered to make corrections within a set period of time but failing to do so within the time limit; (9) Failing to employ rescue measures or concealing or failing to report or refusing to investigate after an archives security incident occurs; (10) Archives staff derelict their duties, causing damage or loss of archives.

The above is only the current information combined with my understanding of the law, please refer to it carefully!

If you still have questions about this issue, it is recommended that you organize the relevant information and communicate with a professional in detail.

Under normal circumstances, only the personal files of graduates can only be placed in their own hands for two years, and the personal files will lose their original legal effect after two years, after the students graduate, the school will give each graduate a two-year career selection period, and the graduates can keep their own files within these two years, and the personal files can not be kept in their own hands, according to the relevant provisions of the Archives Law; Archives in one's own hands are invalid archives and are not allowed to be received by any unit.

Therefore, the period of self-custody of personal files can only be less than two years, and they are kept by themselves just after graduation, otherwise personal files will become dead.

Hello dear, it's a pleasure to answer this question for you. Archives should not be placed in one's own hands. According to the relevant laws, archives are invalid archives in their own hands and are not allowed to be received by any unit.

In the vast majority of cases, individuals can not access their own files, which is also considered from the confidentiality and security of the files, some schools let preschool students leave the school with their files privately after graduation, and in the case that students do not pay attention to it, it often causes the files to stay in their hands to form a dead file, affecting the later work and life. Kiss <>

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