How to manage the project, how to manage the project

Planning, decomposition, time management, risk management, control management, team management, cost management, etc. You need to have solid theoretical knowledge and practical experience.

Theory plus practice!

Theory-->Practice-->Theory--> Practice, I hope you can truly comprehend the process!

Thick-skinned, communicate and communicate, and help each other in the same boat.

Project management is generally divided into 5 major processes, namely:Project initiation stage, project planning stage, project execution stage, project monitoring stage, project closure stage.

Project Initiation:The purpose of the initiation process is to set the overall goals of the project and announce the official establishment of the project. Typically, the project manager is involved in, but does not lead, the project initiation work, which is led by the project sponsor or senior management.

Project Planning:The planning process aims to refine the project objectives and develop a project plan to achieve the project objectives.

Project Execution:The execution process is designed to obtain resources, carry out the work in the project plan, and achieve the project objectives.

Project Closure:The closing process is designed to formally close the project and update the organizational process assets.

In the process of project management,In addition to the above five process groups, special attention should be paid to the following key elementsThey are essential things to focus on to do a good job in project management:

1.Reasonable division of labor and clear responsibilities. A reasonable division of labor can improve work efficiency, and clarifying the respective responsibilities of project members can unify their rights and responsibilities.

2.Work specifications. The members of the project team must abide by common work discipline and norms, which is the basis of cooperation.

3.Unity of purpose. The entire project team must have a common goal and plan to guide the follow-up work.

4.Resource optimization. As an integrator, the project manager needs to fight for and allocate resources reasonably.

5.Smooth communication channels. It is necessary to ensure that the internal and external communication channels of the project are usually communicated and solved in a timely manner.

6.Treat every member fairly. We will manage the performance of employees appropriately and treat all members fairly and equally.

7.Team building. A good team atmosphere can boost the morale of members.

Project management is very important because it brings leadership, clarity, and focus, and is attached to an important role in the project team as a secondary responsibility that is difficult to achieve.

It also provides a perspective on project-wide quality, product cohesion, and how well the project is achieving its goals and expected return on investment.

This is especially true in the digital world, where project teams are highly specialized, and technology and ways of working are constantly changing. In this world, project managers are experts in leading, facilitating, and managing collaboration.

They work as a servant leader, connecting disparate teams, resolving complex requirements and concepts for stakeholders and team members, balancing expectations when risks arise, and empowering individuals to work to the best of their ability within project constraints – even as those constraints change.

Leveraging the right modern project management tools to align with the management team to achieve the final deliverables is essential in today's enterprise project development. Adoption8Manage PM project management toolIt is a great way to simplify communication during the project process and better coordinate the team and stakeholders.

The ten knowledge areas of project management: integration management, scope management, time management, cost management, communication management, risk management, procurement management, human resource management, quality management, and stakeholder management, all of which can be managed well.

Everything needs to be conceived and implemented, and schedule management ensures that the two are consistent. It is self-evident how important a project management plan is to the project and its team.

If the project manager only has the energy to do two things, then one is communication, and the other is planning.

The project management plan is the main basis for the follow-up project implementation, and it is also the guarantee for the project to achieve its goals. In the process of project implementation, the pre-formulation of the plan is to carry out the project rehearsal, which can identify the project risks in advance; Focused discussions when planning in advance can effectively facilitate communication between team members; The joint development of the plan can also gain the buy-in of everyone and lay the foundation for its implementation.

Most companies say that project management plans are important, but they just pay lip service and don't really take it seriously. In the process of formulating the project management plan, no effort has been made, resulting in the project management plan is very extensive and not rigorous, just a deliverable, and the "two skins" phenomenon of planning and execution is serious. This has led to a "trilateral action" in project management – planning, implementing, and revising.

Without effective guidance from the project plan, the project execution process is like a Columbian expedition – you don't know where you're going when you go, you don't know where you are when you arrive, and you don't know where you've been when you come back.

A project management plan includes a scope management plan, a requirements management plan, a schedule management plan, a quality management plan, a cost management plan, a resource management plan, a communication management plan, a risk management plan, a procurement management plan, a stakeholder engagement plan, and three benchmarks (scope baseline, schedule baseline, cost baseline) and other components (change management plan, configuration management plan, performance measurement baseline, project life cycle description, development methodology, and management review instructions).

Therefore, the project management plan is a general term for various types of project plans, and the project schedule is a part of the project management plan.

What is a project schedule? A project schedule is a galaxy diagram that labels the planned dates, durations, milestones, and required resources for each interrelated activity, and includes a series of factors such as the project task name, specific description, start and end time, resources used, delivery, and delivery criteria.

What we call project management plan or project plan in daily life refers to the project schedule, and the standard name should be the project schedule management plan. It is included in the project management plan.

In the process of enterprise project management, a complete project process is mainly divided into the following steps: project initiation stage, planning stage, execution stage, monitoring stage, and closing stage.

First of all, the enterprise needs to have a definite goal, which should be executable, dismantling and even measurable, the enterprise that enters the initial state, and the enterprise that outputs the enterprise that meets the description of the goal, and each project must have a clear goal.

The project planning phase includes identifying work tasks, breaking down tasks, scheduling priorities, budgeting costs, and risk management.

Project planning and control is the main line of project management and runs through the whole process of project management. In order for a project to be successful, there must be a good plan and control. Task breakdown is the WBS principle of project management

Break down from the project goal and work your way down, with each layer representing a more detailed definition of the project work, breaking down the task to the point where it can no longer be divided.

Cost management is a management process that ensures that the actual cost and expense of completing the project do not exceed the budgeted cost and expense. Project cost = task execution cost + management cost. It includes the allocation of resources, the budget of costs and expenses, and the control of expenses.

Risk management involves the uncertainties that may be encountered in the project. It includes risk identification, risk quantification, formulation of countermeasures and risk control, etc.

Now that everything is in place, the implementation of the project has begun. Start assigning tasks specifically, confirming the start deadline, priority, etc. for each task. Here's what we do through the project management software WorkTile

The interface for management.

The most important communication management in executive management, effective communication between members, is a series of measures that need to be implemented to ensure the reasonable collection and transmission of project information, including communication planning, information transmission and progress reporting.

Monitoring project work is the process of tracking, reviewing, and reporting on project progress in order to achieve the performance objectives identified in the project management plan. The most common way to do this is to use a Gantt chart to monitor the progress of a project.

There are also some companies that need to count working hours to do employee performance appraisal, depending on the situation.

Closing a project is the process of completing all the activities of project management to formally conclude a project or phase. At the end of the project, the project manager needs to review the closing information from the previous phases to ensure that all project work has been completed.

All stages of project management can be managed with the help of the right project management software, as the management guru said: "Only when we see it, can we manage and improve".

The above process is a complete process of general project management.

Novice project managers don't have to be afraid, the old guys are also coming from novices step by step. Novices mainly grasp a few points: 1. To understand some technology, if you don't understand, be humble and ask more; 2. The basic knowledge of project management should be known, find some training courseware online, read several different courseware, and have a general understanding of project management; 3. Don't use the attitude of management to manage, in most domestic environments, the project manager has little power, just regard himself as a coordinator.

Whether it's technology, business, or management, slowly accumulate experience, learn modestly and you will become an old bird in less than two years.