How to manage progress control in project management?

Progress control management is to use scientific methods to determine the schedule objectives, prepare the schedule and resource plan, carry out schedule control, and achieve the construction period objectives on the basis of the coordination of quality, cost and safety objectives. Due to the clear objectives and limited resources in the implementation of the schedule, there are many uncertainties and distractions. Therefore, in the process of the project, we must constantly grasp the implementation of the plan, and compare and analyze the actual situation with the plan, and take effective measures when necessary, so that the project progress is carried out according to the predetermined goal and ensure the realization of the goal.

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In order to carry out schedule control management in project management, it is first necessary to sort out the various processes of the project and ensure that each process can be completed on time

Project schedule management includes the various processes required to manage the on-time completion of a project, including:

Planning schedule management- The process of developing policies, procedures, and documentation for planning, compiling, managing, executing, and controlling project schedules.

Define activities- The process of identifying and documenting the specific actions that need to be taken to complete the project deliverables.

Arrange the order of activities- The process of identifying and documenting the relationships between project activities.

Estimate the duration of the activity- The process of estimating the number of working hours required to complete a single activity based on the results of resource estimation.

Create a schedule- Analyze the sequence, duration, resource requirements and schedule constraints of activities, and create a project schedule model to implement the process of project execution and monitoring.

Control your progress- Oversee the project status to update the project schedule and manage the process of schedule baseline changes.

The measures taken to control the progress mainly include organizational measures, technical measures, contractual measures, economic measures and management measures.

1. Organizational measures: It is to establish an organizational system for progress control, implement the division of responsibilities of controllers at all levels, and establish various systems and procedures related to progress control.

2. Technical measures: It is to adopt advanced schedule preparation technology and advanced control methods and means to ensure that progress control is carried out effectively.

3. Contract measures: It is to adopt the contract model that is conducive to the realization of schedule objectives, clarify the schedule control responsibilities through the signing of contracts, strengthen contract management, and use contract management as a means to ensure the realization of schedule objectives.

4. The economic measure is to ensure the funds required to realize the schedule, and take measures such as rewarding the construction period in advance and punishing the delay in the construction period.

5. Management measures are to improve the level of progress control through internal management, and eliminate or reduce the impact of various factors on progress through management.

The process of controlling the progress of the project.

1. Adopt various control means to ensure that the project and each engineering activity start in a timely manner as planned, and record the start and end time and completion degree of each engineering activity in the process of the project.

2. At the end of each control period (such as the end of the month, the end of the quarter, and the end of a project stage), compare the completion degree of each project with the plan, determine the completion degree of the entire project, and evaluate the progress of the project in combination with the construction period, production results, labor efficiency, consumption and other indicators, analyze the problems, and find out where corrective measures need to be taken.

3. After the schedule deviation occurs, the schedule will be adjusted in time, and the work will be rearranged according to the completed status and actual situation to ensure that the implementation of the project is completed on time.

4. Make arrangements for the next work, estimate the remaining time of some project units that have started but have not yet ended, propose measures to adjust the progress, make new arrangements and plans according to the completed status, adjust the network (such as changing the logical relationship, extending and shortening the duration, adding new activities, etc.), re-conduct network analysis, and improve the new construction period.

5. Review the adjustment measures and new plans, analyze the effect of the adjustment measures, and analyze whether the new construction period meets the target requirements.

1. Strengthen organization and management. Different management departments and management personnel involved in the construction are required to coordinate and cooperate with each other to work hard, and should be reasonably organized from the overall situation, and unified arrangements for labor, materials, equipment, etc.;

2. In order to ensure the realization of the overall goal, the control of each grade of the project should be emphasized. Strictly define responsibilities, formulate comprehensive control measures for overall goals, stage goals, and node goals in accordance with management responsibilities, and find the best combination of technology and group spring bending, goals and resources, time and effect in an all-round way;

3. The implementation effect of the project should be linked to the economic responsibility system. Implement the project content and node time requirements specifically, and implement the step-by-step responsibility system, so that there is a sense of responsibility and enthusiasm for the implementation of the actual project objectives;

4. Preparation of the project.

Project schedule management is one of the key processes to ensure that the project is completed on time. Here are some common steps to take to manage your project's schedule:

Develop a project plan: During the project initiation phase, develop a detailed project plan. This includes identifying the project's goals, scope, deliverables, tasks, and milestones.

Divide work packages: Divide project tasks into smaller work packages or collections of work packages. Ensure that each work package has clear tasks and measurable completion criteria.

Determine the duration of tasks: Evaluate the time it will take for each task to complete and create a reasonable timeline. This can be based on past experience with similar projects, expert opinions, or other relevant information.

Identify Dependencies: Determine dependencies between task chakras. Some tasks can't be started until others are completed, so you need to consider these dependencies.

Create a project schedule: Create a project schedule using a project management tool such as a Gantt chart, network diagram, or project management software. This will allow you to visualize the project's timeline, milestones, and tasks.

Allocate resources: Assign appropriate resources to each task, including personnel, equipment, and materials. Ensure resources are available and allocated on time.

Monitor progress: Monitor the progress of the project on a regular basis. Track the completion of tasks, check for delays or issues, and take necessary corrective action.

Manage change: If there are changes to the project, such as an increase in tasks, a change in priorities, or a change in resources, the project schedule needs to be evaluated and updated in a timely manner.

Communication & Communication: Communicate regularly with project team members and relevant stakeholders. Make sure everyone is aware of the progress of the project, communicate possible delays or risks, and address any concerns or issues.

Risk management: Assess risks to project schedules and take preventative measures to reduce possible delays or problems. Develop a risk response plan and ensure your team understands the response plan.

Adjust the schedule: If there are delays or issues with the project, adjust the project schedule according to the actual situation. Consider measures such as rescheduling tasks, increasing resources, or reassessing priorities.

Continuous monitoring and improvement: Continuously monitor the progress of the project and make necessary improvements and adjustments based on the actual progress of the project. Learn from the experience of each project and apply those lessons to future projects.

The project schedule management process requires planning, scheduling, reconciliation and reporting of project-related activities and resources, and these 8manage PM project management software can help you achieve this. It's useful for developing and tracking project progress, allowing you to see the big picture, monitor development, and spot bottlenecks.