Is it useful to centralize the management of university archives?

University archives are the products of various activities such as teaching, scientific research, development and management of colleges and universities, and are the true records of the development of colleges and universities, and are one of the valuable resources of colleges and universities. Only by further improving the archives management system of colleges and universities, improving the level of archives management, and promoting the deepening of archives construction, can we give full play to the role of archives in colleges and universities, and better serve the work of colleges and universities and the national economic construction. According to the relevant archives regulations, the current status of archives work in colleges and universities is far from meeting the development needs of various tasks in colleges and universities under the new situation.

First, not enough attention. Colleges and universities are in a critical stage of development, and leaders generally believe that the top priority of the school is the construction of the school campus, enrollment and other issues, rather than the problem of archives, and they do not care enough about the archives work and do not support it effectively. At the same time, the archives publicity work is not in place, and the awareness of archives is weak.

Second, the file is scattered, and the management is multiple and disorderly. Some schools do not implement unified archiving and centralized management of all archives generated in teaching and scientific research activities. The formation of material dispersion, management is also decentralized, which brings many difficulties to comprehensive utilization.

In addition, the archives are managed in a decentralized manner, and the management level is uneven, so that its goals are not uniform.

First, it is difficult to accurately count whether it is complete or not, missing or not, and lost or not.

The value of university archives is mainly reflected in the following four levels:

First of all, university archives have a high historical value. University archives record the development of colleges and universities at different stages of development, which can fully reflect the changes in the concept of running colleges and universities and the achievements made in the construction of teachers and education management.

Secondly, university archives have high cultural value. University archives are an important part of the cultural property of colleges and universities, and at the same time, university archives record the development of university culture, showing a profound cultural heritage and unique cultural value, and the realization of this value is of great significance for promoting the development of university culture to reflect the characteristics of continuity and advancing with the times.

Thirdly, university archives have high educational value. University archives can play an important role in talent training, which is not only reflected in the fact that university archives can provide educators with rich educational cases, but also in the level that the outstanding alumni recorded in university archives can effectively stimulate students' growth and success.

Finally, university archives have high management value. University archives can record and reflect the development of university management activities, which can provide reference for the development of university management and play an important role in promoting the scientific and standardized development of university management.

The use of the university file is as follows:

1.Apply for the civil service examination.

Many college graduates want to apply for the civil service, and when they apply for the civil service, they need to use their personal files. Of course, at the registration stage, there is no need to check the file. However, once you pass the written test and interview and enter the political review stage, you need to raise the file.

2.Entered the party and political trial.

There is an important link for college students to join the party, which is to conduct the political examination for joining the party. For most people, the main thing is to review the files, because it is basically impossible for the political reviewers to go to your home to investigate and understand, mainly through the archives to review your learning experience, work experience, social relations, etc.

3.Handle the evaluation of professional titles.

Many employees working in public institutions have the need to review their professional titles. When evaluating job titles, personal files are also required. In the process of evaluating professional titles, personal academic qualifications, reward and punishment records, etc., also have a certain impact on the evaluation of professional titles.

4.Approval of pension benefits.

The importance of archives is also very prominent when approving pension benefits. The number of hours you have worked recorded in your file is the most important basis for determining your length of service at the time of retirement. The date of your birth recorded on the file is the basis for approving your retirement date.

If there is a conflict in the important recorded data such as the individual's birth time and working time on the file, it may not only affect whether the individual can retire on time, but also affect the individual's retirement benefits.