How to better do a good job of employee electronic files

Built with an electron**. Use it to statist. It's the dumbest way to do it.

Depending on the size of your company, if it is large, you can use the EPR system, which has all the categories. If it's small, you can do it yourself, and you can do it with excel if it's simple.

Designing an employee management system includes:

File management, job management, leave management, payroll management, and more.

Make a plan every day, know what to do, and perform your duties.

Human resources work first of all to complete the human affairs. Personnel files are important. Personnel responsibilities, job descriptions, personnel systems. Organize people's files. Each document determines a personnel file.

The recruitment, selection and training of human resources are carried out with advanced technology. Especially computer software.

It is necessary to pay attention to understanding and grasping the daily life and psychological conditions of employees.

For example, the establishment of employee files can be seen to be the foundation and ability of this HR

1. The basic information of the employee must be sound: name, job number, competency, education, major, age, entry date, date of birth, place of origin, etc.;

2. Some training materials, labor contracts, training contracts, etc. after entry;

3. Reward and punishment records, promotions, transfers, performance appraisals, salary status, etc.;

4. Social insurance, commercial insurance.

and other relevant information should be completed, each employee has a personal portfolio, and at the same time, MIS can be asked to assist in writing HR system software, and the employee's information will be entered into the computer one by one, so as to query in the future.

5. At least at any time, the employee's file and the entire development process of the employee from entering the company to the present (whether there are promotions, rewards and punishments, performance appraisal performance, training, etc.).

The following is the specific practice of employee file management electronic files:

1. Establish an electronic file system: establish an electronic database of employee files through professional information management software or human resource management system.

2. Enter employee information: enter the basic information, entry information, contract information, assessment records and other contents of employees into the system.

3. Document scanning: scan paper documents into electronic files and store them in the corresponding electronic files.

4. Permission management: Set different levels of permissions for Spring Festival to ensure that only authorized personnel can access and modify file information.

5. Regular backup: Regular backup of electronic archives to prevent data loss.

knowledge development;

1. Advantages and Benefits:

Increased efficiency: Electronic processing can quickly retrieve employee file information, saving a lot of time and manpower.

Space-saving: Electronic archives do not occupy physical space, avoiding the problem of large storage of traditional paper archives.

Information security: Permission control can be set for electronic archives to ensure the security and privacy protection of archive information.

Environmental protection and energy saving: Electronic archives reduce the use of printing and paper, which is conducive to environmental protection and resource conservation.

Second, the selection of electronic file system:

When choosing an electronic filing system, it should be considered according to factors such as the size of the enterprise, the number of files, and the budget. Common systems include HRM system (human resource management system), DMS system (document management system), etc.

3. Digitization of archives

Electronic processing is not only the scanning of paper archives into electronic documents, but also the digitization and organization of archival information. For example, classifying, numbering, and archiving files.

Fourth, file security:

The security of electronic cantonal records is paramount, and measures need to be taken to ensure that information is not illegally accessed and tampered with. Security can be ensured through passwords, encryption, backups, etc.

In general, the electronic processing of employee file management is a part of enterprise information management, which can improve management efficiency, save resources and ensure information security.

In the process of implementing electronic file management, it is necessary to plan and select a suitable electronic file system based on the actual situation of the enterprise, and pay attention to the security and privacy protection of file information. In this way, enterprises can better manage employee files and improve the efficiency and management level of enterprise operations.

The collection, sorting, storage, identification, statistics and utilization of archives. Our archives include: archives collection, archives sorting, judgment file entry, archives digitization, archives system, archives software customization, archives intelligent management, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of compiling catalogue excavation and bending, literature compilation and compiling reference materials, and information output is composed of providing reading, copying, consulting, correspondence, lending, publishing, exhibition and other service activities.

How to manage the company's huge electronic archives in an orderly manner? How to maintain the correct electronic archives?

With Caiyi software, the above problems can be solved!

Caiyi electronic file management system is mainly divided into basic information maintenance, employee **, work experience, education experience, training records, certificate list, salary adjustment, social relations, professional title evaluation, evaluation management, reward and punishment management, item collection, system maintenance, custom sorting, recoding and other function points, fully support the first scanning mode.

Caiyi electronic file management system is currently the most cost-effective, the best electronic file management system, compared with the same type of software has a beautiful interface, powerful and simple operation, the custom function is particularly strong and slow to check which big, is currently the only one in China to provide super powerful custom functions of the electronic file scrambling case management system, software DIY starts with you.

It is to make an electronic **, and record the basic information of the students in ** for easy search. You can do it with Word or Excel.

Our unit first scans the paper file into an electronic image, and then uses the universal file management software to save the electronic image to the server, and sets the permission to access and modify, etc., and the management of the electronic file is completed, for your reference, I hope it will be useful to you.