How to realize the integrated management of archives and documents

The integrated management of documents in archives management aims to manage documents and archives in the same system, and data can be shared, exchanged, and collaborative, which can realize the idea of entering and using multiple times at one time.

The landlord can consider that the development of Shaolin technology is a comprehensive document management platform, formerly known as 3HMIS integrated document management system, which combines the enterprise's documents, archives, portals, internal and external information management, communication and collaboration, etc., organically together, making the information management, transmission, sharing, collaboration and communication of the entire business chain easier, orderly and convenient.

The application scope covers many fields based on knowledge documents, such as office automation, document management, file management, content management, license management, comprehensive knowledge resource integration and big data application.

At the same time, the system provides knowledge sharing platforms such as forum center, knowledge Q&A, and microblogging, which effectively promotes the precipitation of tacit knowledge on the basis of managing the explicit knowledge of enterprises.

In addition, the internal document management of the enterprise should take care of the whole life cycle management of documents, and there should be corresponding functions to manage and support each life cycle stage from the generation to reuse of documents, as well as self-fermentation and improvement.

In addition, Huibotong further extends the application of document management to mobile phones and tablets, which can realize functions such as document approval, mobile collaboration, mobile attendance, instant communication, information access and sharing, and bring the enterprise document library with you anytime and anywhere.

In general, it can be applied to all aspects of document management, with strong versatility, and it is also a set of OA system, which can promote the integrated management of enterprise knowledge documents, regardless of explicit or tacit knowledge, there are corresponding functional modules, and the practicability is strong. Landlords can refer to the solution on their official website.

1.Some enterprises use OA office automation system, which has a module of document management and file management. In this way, the integrated management of documents is realized, that is, the documents are generated and circulated at any time, and the logical archiving is completed after the circulation, and the archiving of paper documents is at least once a year.

If your organization doesn't already have one in place, it may be difficult to implement document integration.

Personally, I think the front-end control and the whole process management mean the same thing, that is, the entire life cycle of the document should be managed according to the requirements of the file.

2.Document integration is first of all the process integration of the whole process management of documents and archives, and the whole process of management from file creation to document destruction is carried out. To implement document integration, it is necessary to ensure the overall design and implementation of the document and file process, and to ensure that there is a department that has the function of file management and the function of document management.

For front-end control, it is more advanced, such as what documents need to be generated in the business process, what are the requirements of these files, what information needs to be reflected, and what kind of architecture and functions are required for the system if it is a file generation system.

3.The integrated management of documents can be realized through different ways such as office automation or file system or OA and file system; The functions of OA and file management system should be seamlessly connected.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

2020 new method of cadre personnel file management, digital management of files.

To realize the informatization of archives management, we can start from three aspects: equipping unified management equipment, creating a standardized management mechanism, and building a compound management team.

1. Transform paper archive information into digital information, which is to make archival information become a fluid and vital resource, to achieve this, we must rely on the network and must be equipped with unified management equipment;

2. In the process of file informatization construction, in order to clarify the relevant responsibilities and ensure the safe operation of the network and data, it is necessary to establish a standardized management mechanism based on reality;

3. The construction of archives management personnel team is the foundation for the success of archives informatization, which determines the development speed and quality of archives informatization.

The role of archives management is to make documents more valuable. To make archives more accessible to viewers, the following needs to be done. The first is the construction of archival venues.

The paper files are stored in the filing cabinet, which is clearly organized, so that readers can easily and conveniently consult the relevant information. For example, some tables and chairs can be used for excerpts and notes, and there are convenient facilities for copying and printing, and the documents that can be made public are convenient for readers to copy. There is a computer for readers, which can be easily used to consult relevant electronic documents, audio, and materials.

The second is the construction of network archives. The physical venue is only limited to the time and space for borrowing, to make the archives open and have greater value, to give full play to the current network advantages, so that the archives to the network, digitization, digital access through the network, so that a part of the paper archives that can be made public can also become electronic documents through scanning and other means, so as to facilitate readers to share resources from a distance.

The rapid development of science and technology, the requirements for archives management are higher, archives management can be made great progress by virtue of the current mature network information environment, of course, this also puts forward requirements for archives management personnel, to continue to learn, continue to innovate, reform and innovation of the world, strive for the right time, to continue to meet the challenge, continue to learn, do a good job in the current archives work.

Modernization of the management concept of the organs (c, high efficiency) The basic meaning of the high efficiency of the work of the nuclear organs: according to the level of scientific and technological development, the cost or the quality of the administrative workload to achieve the high efficiency of the work of the organs The basic way to achieve high efficiency in the work of the organs is threefold: First, establish a strong concept of the first.

Second, the pursuit of high quality of administrative work.

Third, administrative resources should be strictly economized.

The content comes from the user: Yipublish.com.

2020 new method of cadre personnel file management, digital management of files.

Archives are materials or physical objects with certain value formed by state organs, groups, enterprises and institutions in the process of engaging in various social activities, production activities and scientific research activities, and are the common spiritual wealth of mankind.

The types of archives of each unit may be different, but the management system should include: archives management organization, archives setting, archives management system, etc.

The records management system is established according to the classification of archives.

The archives commonly used by enterprises are divided into 11 categories: party and masses, administration, labor and personnel, documents, scientific research, sales, equipment and instruments, product production, planning and statistics, finance and capital construction files.

Xi'an Huatong Tiandi Information Technology Co., Ltd. is a high-tech enterprise specializing in software development and computer system integration, and archive digitization services;

The intelligent archive warehouse has a unique protection system, which can achieve a high degree of security and confidentiality of the archives through infrared detection, surveillance video, access control, alarm, etc., which can not only detect the entry and exit of personnel, but also remotely obtain the access information to the archives in real time, and truly achieve anti-theft. In addition to the ability to protect archives, the intelligent archive warehouse also has certain protection for the human body, such as anti-dumping, leakage protection, anti-extrusion protection and so on.

The integrated intelligent management standard of the archives warehouse is based on the "trinity" of the archives security and effective protection, which comprehensively uses the Internet, the Internet of Things, the library networking and other advanced management technologies, to achieve the archives warehouse civil air defense as the main, physical defense as the supplement, technical defense technology support of the comprehensive integrated intelligent management means, all-round protection of the physical archives security.

The integrated functional platform of the archives warehouse mainly includes the archives intelligent dense rack management system, the archives warehouse environment intelligent measurement and control system, the security system, the fire protection system, etc., if you want to realize, you may need to configure a professional plan according to the actual situation in the archives warehouse, and you need to consult a professional manufacturer.

2020 new method of cadre personnel file management, digital management of files.

Archives information management and document integration management mechanism are relatively new principles for archives archiving and sorting. Under the condition of informatization, the sorting of archived documents must take into account the traditional requirements of paper documents and electronic documents, so as to avoid many problems caused by the different basic principles and methods of the two types of collation. The basic idea of solving this problem is to realize the integrated management of documents under the condition of informatization, that is, to combine the processing of official documents with the management of archives, and make full use of the data information and work results formed in the process of document processing.

Therefore, it is particularly important to reasonably plan the process of archiving documents, and try to organize the retrieval entries with the items generated in the document processing link, so that the archiving work is closer to the actual work of documents and business personnel.

The document management system contains more than 40 system functions, and new functions are constantly being upgraded and improved. The product can fully meet the deployment needs of enterprise-level document management system, and at the same time, it can also be redeveloped on the basis of the platform according to the individual needs of customers.

SecGateway is an embedded dedicated device designed to effectively isolate the enterprise data center from the office network. Starting from the use process of files in the enterprise, the data leakage prevention is perfectly combined with the existing OA system of the enterprise, such as the Dongrang file service system, ERP system, CRM system and other enterprise application systems, so as to transparently encrypt and decrypt the document data through the gateway, and effectively solve the security problem of the document after leaving the enterprise application system environment. Provide effective security for all application systems of the Ministry of Enterprise.

The encrypted client accesses the application system server normally through SecGateway.

Non-confidential client computers will be filtered and denied by the security gateway when passing through the security gateway, and cannot access the OA PDM server through the SecGateway.

Peculiarity. 1.Transparent encryption.

2.Intelligent automatic encryption.

3.High degree of stability.

4.Robust system tremor compatibility.

5.Exhaustive log auditing.