What should I do at the company s annual meeting? The company s annual meeting process

Best answer] All planning, taboo is the surface of the lively, lack of connotation, the same budget standards, to strive to show personality. Otherwise, it will be "half the money".

First, the object of the annual meeting.

Any event is planned around "people". There are two main categories of basic objects for the annual meeting of enterprises:

1. Mainly colleagues within the enterprise (leadership, middle management, employees of various departments);

2. Mainly external partners (customers, businessmen, and industry authorities).

For the first object, the planning focuses on "annual review, New Year's outlook, praise and incentives, and team cohesion";

For the second object, the focus of planning is to "build corporate reputation and highlight the concept of win-win cooperation".

Second, the theme is determined.

The starting point for the planning of any event is the "event theme". The theme of the event and the title of the event should not be confused, such as:

2003 New Year's Party of a certain company" belongs to the title of the event;

sail against the current and strive for the upstream; Yang Fan set sail and re-innovated the bureau; Hand in hand, win-win future" and so on belong to the theme of the event.

Third, planning.

1) Scene design of the annual meeting.

1. Welcome card for the annual meeting and guide card for the venue;

2. Guest sign-in area;

3. Publicity and display area;

Enterprise Honor Exhibition Market Layout Chart Outstanding Employee Honor List ** Exhibition of Products, Technology and Services.

4. Tea break area;

Hot tea, coffee, soft drinks, pastries.

Note: The sign-in area, the display area, and the tea break area are often three areas in one, which is the distribution center before the start of the annual meeting and the intermission period of the annual meeting, and the display area is the focus of the concept warm-up before the start of the annual meeting. ）

5. Venue area;

Stage, backdrop, multi-screen, podium, sound system, stage facilities (all kinds of lighting, cold fireworks, bubble machine, smoke screen machine. Guest area.

2) Annual meeting agenda planning.

1. Opening performance;

3. Music in the background;

4. Leader's speech;

5. Praise and incentive;

6. Entertainment performances;

7. Interactive games;

8. Cheer up**.

Note: The agenda planning of all links should be closely related to the theme of the annual meeting, and avoid superficial noise and nonsense).

Fourth, venue reservation.

Venue reservations must be made in advance. Once the number of participants and the date of the annual meeting are basically determined, it is necessary to book and implement the venue as soon as possible, otherwise it will seriously affect the "annual meeting scene design" and the promotion of other work.

Fifth, budget formulation.

Sixth, guest invitations.

Preparation of guest lists, distribution of invitations and invitations (printing materials, electronic invitations), and receipt statistics.

Seventh, management and execution.

All aspects of the preparation, planning, and implementation of the annual meeting must list a detailed work schedule, and implement the responsibilities of different categories in accordance with the three stages of pre-meeting, in-session, and post-meeting, unified management, and synchronous progress.

Eighth, professional partners.

There are some exhibition companies, advertising companies, public relations companies, cultural communication companies, and etiquette companies, all of which are experts in assisting customers in holding various annual meetings, but their service levels are different, divided into high-end annual meetings, mid-range annual meetings, popular annual meetings and other different service levels. When preparing for the annual meeting, enterprises should choose the right professional partners, in the final analysis, three words: cost performance.

1. Set up the company's annual meeting group.

The group can be divided into many small departments such as the planning department (planning the activity plan), the performance department (hosting, performing programs), the technical department (the support of venue technical services), and the finance department (the calculation of the expenses used).

2. Selection of theme.

The choice of the theme of the annual meeting is very important, because the annual meeting is not only a dinner and summary of the company at the end of the year, but also represents the company's corporate culture, so HR should pay special attention to the selection of the theme of the annual meeting (it is best to express the concept that the company wants to convey to employees, and what kind of goals the company will develop towards in the future).

3. Planning and setting of the content of the annual meeting.

Activities: background of the annual meeting, program performances, mid-way games, planning of activities, etc.

Session: Speech by the company's leaders, summary and harvest, outlook and future, commendation of outstanding employees, program performance, mini games, dinner.

4. Determination of the time of the annual meeting.

The time depends on the company's arrangement, and after determining the time, you can also send invitations to some of the company's old customers and important customers to participate in the company's annual meeting.

5. Selection of the location of the annual meeting.

Most companies choose the location of the annual meeting, and most companies choose to be in the hotel; However, there are also options for outdoor activities, which depend on the budget of the funding. If you choose a hotel, you have to go to the hotel you choose, including the construction of the stage, etc.

The annual meeting process and arrangement plan are as follows:

Organizing an Annual Meeting is a three-step process: before, during, and after the meeting. Before the meeting, it is necessary to determine the program planning, prepare the budget, prepare the materials, apply for the fee, statisticians, preside over the annual meeting, accept the venue, receive personnel, and coordinate as a whole.

During the meeting, it is necessary to record the meeting, hire technical support, do a good job of logistics support, and go through the specific process. After the meeting, it is necessary to arrange the return of guests, clean the venue, collect data, settle expenses, conduct follow-up publicity, and finally summarize after the meeting.

The annual meeting planning plan needs to understand the purpose of the event, the theme of the annual meeting, the time of the annual meeting, the location of the annual meeting, the participants, the process arrangement of the annual meeting, the preparation of the annual meeting and related precautions.

The purpose and significance of the Annual Meeting

1. The purpose of the annual meeting of the enterpriseModern enterprises pay more and more attention to the construction of corporate culture.

2. It is an effective way to enhance the feelings and mutual trust between the company and employees by holding annual meetings.

3. Different types of enterprise annual meetings are usually set up according to the characteristics of the industry, the composition of enterprise personnel, corporate culture, seasonal characteristics and cost budgets, so as to achieve the purpose of holding annual meetings.

4. The annual meeting of the enterprise is usually to gather the reputation of the company's people, reward outstanding employee representatives, encourage the morale of the company's employees, report the company's performance and achievements throughout the year, and stabilize the military veterans.

5. The annual meeting of the enterprise can deepen the feelings of employees for the enterprise, enhance the communication and exchange between employees, enhance the sense of teamwork between employees, create a positive working atmosphere within the enterprise, and improve the morale of employees.

6. So as to improve the company's work efficiency and steadily improve the company's performance.