How inkjet printers print envelopes, how to print envelopes with word

It's easy to use envelope printing software.

Print the envelope in Word 2003.

As you know, sending a letter through the post office needs to fill in the recipient's zip code, address, name, and the sender's address, name, zip code and other information on the envelope. In fact, using the "Chinese Envelope Wizard" of word 2003 can not only generate beautiful envelopes in batches, but also fill in the contents of the envelopes in batches to achieve envelope batch processing.

Step 1: Make an envelope template. Run Word 2003, click Tools Letter & Mail Chinese Envelope Wizard, and the system will start the Envelope Maker.

Under the guidance of the "guide", first select the envelope size according to the actual needs; Then click "Next", check "Print Postal Code Border" and "Use this envelope as a template to generate multiple envelopes" in the "Generate Options" window, and select the address book file type according to your preference in the drop-down list of the "Use predefined address book" item (there are three options to choose from, Microsoft Word, Microsoft Excel, and Microsoft Access, this article to select Microsoft Excel as an example. )；Finally, click Finish, and the wizard will automatically generate an envelope template, along with an address book file and start with "Chinese Envelope Address." xls" is the file name and is saved in My Documents.

Step 2: Address book. Go to "My Documents" and open the automatically generated address book file - "Chinese Envelope Address." xls", you will see that this is an excel** file, and the recipient's zip code and recipient's address have been automatically filled in the header.

1. Recipient's address.

2. The name of the recipient, the position of the recipient, the address of the sender, the name of the sender and the zip code of the sender, all we need to do is to enter the relevant information of the recipient and the sender in the cell (as shown in Figure 1).

Figure 1 Step 3: Generate envelopes in batches. Open the envelope template document automatically generated by the "Envelope Maker", we will find that there is an additional "mail merge" toolbar in the program window of word, click the "merge to new document" button on the "mail merge" toolbar (as shown in Figure 2), the system will be based on the style of the template and the "Chinese envelope address."

xls" file, generate envelopes in batches, list them one by one in a new document, and the rest of the work is done by printing it on a printer.

Figure 2 Tip: If you are not satisfied with the generated envelopes, you can adjust the font, font type, font size, color and position of the text on the envelopes in the template, and then click the "Merge to New Document" button on the "Mail Merge" toolbar, and the system will generate envelopes again in batches according to the adjusted template style.

Create a new Word document on the desktop of your computer, open the Word document, enter the recipient's address, and select the address with the left mouse button.

Please click Enter a description.

Click "Tools (t)", "Letters & Emails (e)", "Envelopes & Labels (e)" in the header menu bar to open the Envelopes & Labels (e) dialog box.

Please click Enter a description.

In the Envelopes & Labels dialog box, right-click the address and select Font (F), and in the Font (F) dialog box that opens, set the font size so that the address is a line.

Please click Enter a description.

Left-click "Options (O)" to open the "Options (O)" dialog box, select the envelope size type in the "Envelope Options (E)" drop-down menu, and set the paper feeding method in the "Print Options (F)" submenu.

Please click Enter a description.

Place the envelope on the printer's paper feed slot as you choose, and click "Print(P)".

Please click Enter a description.

Follow the manual to change the default soft switch back again, if usedLetterhead, pre-punched paper or pre-printed paper, be sure to set it correctlyPrinter paperDirection. If you want to perform only single-sided noise printing, follow the guidelines in this section, then click Restore to restart and exit envelope mode.

It may be necessary to rotate the direction to restore the printer's normal normal mode, usually portrait or landscape, mode printing must be specified in the software program or printer driver, if no option is available, in the printer control panel.

to change the orientation setting.

First set the printer advanced selection mode, letter, a4, a5, executive, 8k, 16k, and custom size, load the media, and the print side is facing up, and the empty top edge short side is facing right landscape, then select the control mode, open the six settings, and then you can enter the recovery phase.

Then further loading media must be sure to ensure that the printing side is facing up, and the short side of the top edge points to the longitudinal length of the printer, and then set the loading medium to ensure that the printing side is facing down, and the short side of the top edge, through the infrared of the printer.

Induction, which allows the printer to automatically recognize the induction and return the printer to normal mode.

Printing envelopes also needs to be done in the document. Then open the word blank document, as shown below. Here are just examples, you can do it according to your actual situation.

Please click Enter a description.

Find Mail in the menu, click on it to switch to the "Mail" ribbon, and find the "Envelope" button. Just follow the button prompted by Xiaotian, as shown in the figure below.

Please click Enter a description.

Follow the step-by-step instructions in the dialog box and step by step in the Envelope Setup Wizard. For example, you print envelope size, font, and so on, as shown in the image below.

Please click Enter a description.

In this step, it is particularly important to select the position of the various elements on the envelope. If the settings are incorrect, the format of the printed envelope will vary greatly, and sometimes it may fail to print.

Please click Enter a description.

Please click Enter a description.

The image below shows how to generate an envelope. It's not a simple thing, but it's very obscure and rarely used, but it doesn't matter, I hope you can learn the process.

Please click Enter a description.

The printer prints the envelope, and the specific operation steps are as follows.

1. Before loading the envelope or label, flatten the corners as much as possible. This is shown in the figure below.

2. Open the back cover of the device (rear paper output tray). This is shown in the figure below.

3. Pull down the gray levers on the left and right sides. This is shown in the figure below.

4. At the front of the machine, open the multi-purpose feedboard and gently put it down. This is shown in the figure below.

5. Pull out the multi-functional feeding board support plate and support the wing plate. This is shown in the figure below.

6. Slide the paper guide of the multi-function feedboard to adjust the width of the envelope used. This is shown in the figure below.

7. Load the multi-function input board with the printing side of the paper face up. Once packed, it's time to start printing envelopes or labels. This is shown in the figure below.

The use of electronic ** to complete, very simple, first adjust the **, and then vertically, horizontally marked on the serial number, print out one, to face the right side of the printer to align the envelope, you can accurately locate the content of your envelope to be printed in the electronic **, place your envelope on the right side of the printer to print, your wish can be realized. (Preferably with an inkjet or dot matrix printer).

In our daily work, we often encounter this situation: the main content of the processed files is basically the same, but the specific data has changed. When filling in a large number of the same format, only a few relevant contents are modified, and the content of other documents remains unchanged, we can flexibly use the word mail merge function, which is not only simple to operate, but also can set various formats, and the printing effect is good, which can meet the different needs of many different customers.

2. Batch printing letters: mainly to call the recipient from the electronic **, change the title, and the content of the letter is basically fixed.

3. The bureau decided to print the invitation card in batches: 2 above.

4. Batch printing of pay slips: call data from electronic **.

5. Batch printing of resumes: call different field data from electronic **, one page for each person, corresponding to different information.

6. Batch print student transcripts: take out personal information from electronic ** grades, and set comment fields to write different comments.

7. Batch printing of various award certificates: set the name, award name and equivalent information in the electronic **, set the printing format in word, and you can print many certificates.

8. Batch print personal reports such as admission tickets, admission tickets, postcards, envelopes, etc.

In short, as long as there is a data source (electronic **, database), etc., as long as it is a standard two-dimensional number table, it can be easily printed from WROD with the mail merge wax function in the way of one record and one page.