The main responsibilities of general secretarial staff in the processing of documents are .

The approval is a decision made by a lower level, and the higher level is requested to give instructions and handle it.

The decision is made by the unit, and the unit outside the superior is requested to assist, guide and handle it.

The division is that this matter is decided by the superiors, and it is handed over to the subordinates to prepare and handle.

The general process of receiving documents.

It refers to the disposition and management of official documents from outside the agency.

1 The first stage: the receipt and distribution of official documents.

1) Sign for receipt. It refers to the receipt and dispatch of official documents from the issuing organ, the postal department, the confidential communication department, the document exchange station, or through its own communication equipment after the prescribed confirmation, inventory, verification, inspection, and endorsement procedures have been performed.

2) Registration of external receipts. That is, after the completion of the signing work, the outgoing personnel will make a brief record of the receipt.

3) Unsealing. That is, after the registration of external receipts is completed, the official documents shall be sent to the internal receiving and sending departments (or personnel) set up by the organs in a unified manner or according to the internal organs, and after they sign for receipt, they will be unsealed or sent to the relevant leaders in person.

4) Registration of incoming documents. That is, the internal sending and receiving personnel will make a more detailed record of the receipt of the document.

5) Branching. That is, after the receipt of the documents is classified and screened, the designated relevant personnel will distribute the official documents to the relevant leaders and relevant department staff for reading and handling according to the importance of the documents, the division of responsibilities of each department and the relevant procedures.

6) Excerpts. The processing activities carried out by the document management personnel on some important documents that are ready to be put into the process are mainly to write abstracts, summaries, and summaries for these documents, and to collect relevant data and materials.

2 Stage 2: Receipt of documents.

1) Proposed. After careful reading and analysis of the official documents, the head of the department or the relevant specific staff shall put forward a suggested disposition opinion for the relevant leaders to review and decide.

2) Approval. That is, the head of the organ or the head of the department puts forward opinions on the disposition of the official document.

3) Undertaking. That is, the relevant staff members shall deal with the affairs and problems targeted by the official documents according to the opinions of the approval office.

4) Note. That is, the undertaker will endorse the undertaking of the official document for future reference.

3 The third stage: organize circulation and urge the investigation and handling.

1) Organize circulation. It refers to the fact that when a single or small number of official documents need to be read and processed by multiple departments or multiple staff, the official documents can be effectively transmitted and read among them.

2) Urging. The document handling management agency shall carry out a urging inspection of the process of undertaking official documents in accordance with the time limit for undertaking and other relevant requirements.

3) Investigation. The verification and cooperation work carried out by the official document handling management agency or other specialized organizations on the actual execution of important official documents.

4 Stage 4: Disposal of official documents.

Including: file filing, clearance, temporary storage, destruction, etc.

My selection of AD should be the work of the leaders of the organs, and the annotation should be written by the specific undertaker in the undertaking work.

In the daily paperwork of the office, the procedures for receiving and issuing official documents are as follows:

1. Official document receipt:

The general procedures for receiving documents are: signing, unsealing, registering, proposing, requesting, approving, distributing, undertaking, organizing circulation, urging, and disposing of official documents.

2. Official document issuance:

The general procedures for issuing documents are: drafting, consultation, review, issuance, issuance, registration, printing, printing or signing, sub-packaging, issuance, and disposal of official documents. This procedure is highly deterministic and irreversible.

Organize circulation and reminders.

When organizing the circulation of official documents, they shall keep abreast of the whereabouts of official documents at all times, and avoid omissions, misinformation, and delays. There are many ways to circulate official documents, but the most common method is the hub-and-spoke method.

This is to take the staff of official document circulation as the center point, take the leader who reads and approves the official document as the outer circle, start from the center point and send it to the first person to read, the first person returns to the center point after reading it, and then passes it from the center point to the second person to see, and then pushes down in turn, and each person who circulates passes through the center point.

The route traveled by Kumon is in the shape of a car spoke, hence the name. This method can effectively control the official documents, fully grasp the whereabouts of the official documents, avoid backlogs and transmission disconnections in the middle, and reasonably adjust the order of the readers.

Personnel management and preparation for meetings are the main tasks of the secretary.

Secretarial work is a general term for clerical and secretarial work, and is an important part of the daily work of leading organs at all levels. It is an important means to realize the functions of the organs, and it is also a link between the upper and lower levels, connecting the inside and outside, and communicating with the left and right, and plays the role of staff officers and assistants for the work of the leaders of the organs.

According to the specific job responsibilities, they are called clerical and secretarial. The clerk is mainly responsible for the sending and receiving of documents, annotation of documents, reading management, printing and proofreading, operation and delivery, filing of surplus files, clearing and destruction, etc.; The secretary is mainly responsible for document drafting, draft verification, comprehensive materials, meeting minutes, government affairs contact, and reception of letters and visits.

According to the subordinates and service objects, they can be divided into two categories: official secretaries and private secretaries. Public secretaries refer to cadres who are suspected of having difficulty in serving as secretaries in organs, organizations, the military, enterprises and institutions. A private secretary is a secretary who is hired at private expense and serves a private person.

According to the nature of the work to be undertaken, it can be divided into political secretary, writing secretary, business secretary, personnel secretary, press secretary, confidential secretary, correspondence secretary, compilation secretary, foreign affairs secretary, security secretary, administrative secretary, life secretary, economic secretary, lawyer secretary, medical secretary, education secretary, craft secretary, tourism secretary, confidential officer, typist, stenographer, administrator, etc.

One of the main jobs of a secretary is as follows:

1. Responsible for the office service of the general manager. <>

2. Responsible for organizing the writing or proofreading of comprehensive written materials submitted and distributed in the name of the company; Responsible for organizing and drafting general manager meeting materials.

3. Responsible for the guidance of the company's secretarial business.

4. Responsible for the relevant matters of the company's office meeting, and handle the matters agreed upon at the meeting.

5. Responsible for supervising, inspecting, and urging the approval of superiors, the approval of the company's leaders and the handling of matters determined by the general manager's office meeting.

6. Responsible for handling the suggestions, criticisms, opinions of the NPC deputies or the replies of the proposals of the CPPCC deputies. <>

7. Assist the director to do a good job in the drafting of written materials and conference affairs of the annual work conference, participate in the organization of reception, and the conference affairs of the comprehensive meeting.

8. Responsible for recording and sorting out the minutes of the general manager's office meeting. Keep a good track of the big things.

9. Responsible for the business management of document sending, receiving, operating, checking and guiding documents, and responsible for confidentiality.

10. Responsible for the reception and reply of letters and visits from the masses.

12. Reasonably arrange the daily schedule and daily work plan of the general manager, and prepare the weekly work plan and monthly work plan of the general manager according to the company's overall work plan, and remind them in time.

13. Draft various documents according to the instructions of the general manager, and convey the instructions of the general manager to various departments in a timely manner.

14. Participate in the company's administrative meeting and report the company's changes to the general manager.

Answer] :d In secretarial work, the most important thing in the use of information is to report valuable information to the relevant leaders and relevant management departments. Leaders and relevant management departments use the information provided by the secretary to assist in decision-making, or to refer to the formulation of policies, or to investigate the situation at the grassroots level.

Therefore, D is selected for this question.

A secretary is a person who is responsible for managing documents, arranging affairs, and assisting the head of an organization or department in their day-to-day work. The work of a secretary is very tedious, and there are roughly the following:

8 9 Sending, receiving, and replying to daily e-mails;

8 9 Write meeting notices, meeting minutes, daily letters and work reports;

8 9 Arrangements for meetings and conferences; Arrange business trips and make reservations;

8 9 Archiving correspondence and other records; backing up correspondence and other documents;

8 9 Reception of visitors;

8 9 Procurement, distribution and control of office supplies, etc.

The scope of secretarial work is very wide, both business personnel, but also management personnel, it can be said that the quality and efficiency of the secretary themselves directly affect the image and competitiveness of the entire department or organization, which shows the importance of the secretarial position.

I did it for 1 year, and that's all there was to it. Of course, today's society is more complicated, and there are many things that I may not have encountered.