How can fixed assets be managed in advance?

1. The first thing is the overall idea of the company's leaders and the team

First of all, this problem should not only be a problem of the finance department, but also a problem of the expected management of fixed assets that the company should do in the early stage of preparation, and it should also be done by all departments of the company.

2. The second is whether the company and the person in charge attach importance to the importance of various asset management and whether there is expected management

If no one pays attention to the management of fixed assets at the root, you are not the chief person in charge, you are not the head of the department, you are not the person in charge of finance, and you want to take on the role of the leader, then you will not be able to turn the tide and implement it in place.

3. Overview and methods of fixed asset management

a, the most basic fixed assets management is hierarchical management, responsibility to the person, there is to do the accounts, accounts, account cards consistent, the scope of coverage on the one hand is the financial accounting (financial department management) of the problem, one is the physical management (physical use and management department) of the problem;

B, the pre-management of fixed assets or all other assets to do in advance is liquidation, one is to clear the physical goods, one is to clear the accounts, and finally the company up and down the "collective efforts" of the physical marking, registration, management filing, regular sampling, asset evaluation, performance appraisal and other substantive management means and methods.

a. In advance (before requisition, procurement, approval, warehousing) each process document should be kept for at least half a year, and the fixed assets should be registered, the book list should be recorded in detail, and the necessary authorization signature and list and account books should be verified at any time and whether the list and account books are correct;

b. Spot sighting, record list of fixed assets, physical manager (administrative or special asset management department), user each one;

c. Reconciliation of accounts, there are many will not be on the same, the procurement period is not clear, the depreciation is not clear, etc., especially on the account, there is no physical object, it is necessary to divide the amount and procurement time to find possible related people to re-point, distinguish between in use and non-in use, available and unused, broken, technical appraisal if necessary, etc.; Produce an inventory report and submit a difference analysis report;

d. Put forward the next step of fixed asset management suggestions, recode fixed assets, handle financial accounts, and clarify the responsibilities of each department;

e. In the next step of daily management, all departments are strictly implemented, and the management responsibilities of the department heads for assets are clarified, and appropriate rewards and punishments are taken (refer to the summary and methods of fixed asset management in Article 3, a b).

Ex-ante management mainly refers to the management of the plan. Fixed assets are basically divided into two categories according to the management process: 1. Fixed assets for engineering construction; 2. Sporadic fixed assets. There is a big difference between the two types of ex-ante management.

For engineering construction, fixed assets are mainly project approval, feasibility analysis, project design, financing and cost estimation. Do a good job of pre-management in accordance with the method of project management.

For the sporadic purchase of fixed assets, it is enough to plan and manage the procurement time in advance.

Hope it helps.

The effective management of fixed assets is as follows:

Procurement: The demand personnel submit the purchase requisition, and the purchase of fixed assets is carried out after review.

Verification of the warehouse: After the purchase of fixed assets, the acceptance department will accept them, and the administrative department will enter the warehouse in the asset management system, print the asset label and paste it. At the same time, the financial account is recorded in the financial asset system according to the asset requisition.

Changes in assets: When the fixed assets are transferred within the company, the transfer form should be carefully filled in by the moving department, and the general affairs personnel should check the assets and then transfer them.

Maintenance and scrapping: When a fixed asset is repaired, the asset status needs to be changed from the in-use state to the maintenance state in the asset management system, and then it will be transferred back to the in-use state after the repair is completed. If the fixed assets cannot be repaired or used due to wear and tear, extraordinary reasons, etc., the use department should carefully fill in the application form, indicate the reason for scrapping and loss, and sign by the appraisal department, and scrap and damage after approval.

Inventory of the trillion banquet point: the use of the department should be at a fixed time to guess the self-inspection of the buried assets, mainly to check whether the asset label is qualified, whether the actual use of the assets of the department and the user is consistent with the account, the custody of idle assets, etc., and report the problem in time.

As an important part of enterprise management, fixed asset management is a very important part of the development process of enterprises. In the process of asset management, without the help of professional digital management tools, the traditional inventory, requisition, transfer, scrapping and other work often occupy a lot of employees' time. The inefficient level of asset management may not only make some of the company's assets not reasonably allocated, but even increase operating costs in serious cases, affecting the normal operation process and efficiency of the enterprise.

Therefore, many digital and intelligent asset management systems are now being favored by more and more enterprises.

1) Based on physical management, it is characterized by the application of coding technology.

Through advanced coding technology, the physical assets from the purchase, requisition, transfer, inventory, clean-up to scrapping and other aspects of all-round and accurate supervision, combined with a variety of asset classification statistics and other reports to truly realize"Accounts, cards, things"Match.

2) In the process of fixed asset management, each physical asset of the unit is given a unique code identification, and after scanning the code identification with a data collector, it is transmitted to the computer to accurately complete the inventory of the physical object.

In the data collector software, the real-time alarm function of automatic error correction is achieved, which fundamentally eliminates the unavoidable misalignment, omission and re-inventory phenomenon in the previous manual inventory, and ensures the complete authenticity and reliability of the first-hand data in the grass-roots physical statistics.

3) It has the management function of low-value consumables and information products.

The methods of managing fixed assets include: establishing fixed assets ledgers, formulating a scientific and reasonable depreciation system, strengthening the security protection of fixed assets, establishing a fixed assets inventory system, and formulating close supervision and use processes.

1. Establish a fixed asset ledger.

Establishing a fixed asset ledger is the first step in managing fixed assets. The ledger should record in detail the name, specification, quantity, purchase date, use department, service life, depreciation period method and other important information of each fixed asset, so as to track and evaluate the fixed assets. In addition, the ledger should be updated and maintained regularly.

2. Formulate a scientific and reasonable depreciation system.

Since the value of an asset does not disappear within a year, the amortization of the cost of a fixed asset over its economic useful life is called depreciation. The length and method of the depreciation period is one of the important factors that affect the cost and financial stability of a company. Therefore, enterprises need to formulate a scientific and reasonable depreciation system to ensure the accuracy and rationality of asset depreciation and help enterprises better manage and promote their assets.

3. Strengthen the security protection of fixed assets.

Enterprises need to strengthen the security protection of fixed assets to ensure their normal operation and service life. In this regard, it is necessary to improve the equipment maintenance and repair mechanism and deal with equipment failures in a timely manner; On the other hand, it is necessary to do a good job in the daily maintenance of the equipment to avoid damage to the equipment due to daily use. In addition, enterprises should also develop insurance plans according to the actual situation to ensure the safety of fixed assets.

4. Establish an inventory system for fixed assets.

The fixed assets inventory system refers to the system of regularly inspecting, inventorying and verifying the fixed assets of the enterprise, and updating the fixed assets ledger. Through the inventory of fixed assets, enterprises can find out the existence and condition of fixed assets, understand the use of assets, and clean up idle assets in a timely manner. This can help enterprises better manage fixed assets and reduce the loss and waste of fixed assets of enterprises.

5. Develop a close supervision and use process.

Enterprises need to develop close supervision and use processes to ensure the normal use and maintenance of fixed assets. Enterprises should establish a strict asset use management system, clearly stipulate the equipment use and distribution agency, and establish a corresponding equipment use and repair application process.

Fixed assets are the foundation for the survival and development of an enterprise. How to improve the efficiency of fixed asset management, in order to expand the development scale of enterprises and reduce the production costs of enterprises, to achieve the purpose of maximizing the development of enterprises. What are the common problems in the process of fixed asset management?

And how to solve it? Let's take a look.

The fixed asset management system of most enterprises is relatively one-sided, and the rights and responsibilities are not clear. Enterprises do not pay enough attention to the management of fixed assets, and pay too much attention to the limitation of enterprise expenditure. The fixed asset management system is relatively one-sided, lacks the necessary work registration, and the division of labor is not clear, resulting in management chaos.

The enterprise lacks regular inventory and cleaning of fixed assets, and the management is not in place. Due to the lack of management work, the long-term failure to do inventory and reconciliation ignores the management of fixed assets. Resulting in false accounts and loss of assets.

The procurement of fixed assets of enterprises is not carried out in accordance with the prescribed procedures, which has increased the management work to a certain extent and made it very difficult. For example, the non-compliance with the application procedures, the purchase of assets on their own, the arbitrary use and transfer of assets will all cause problems in asset management. Data such as the present value of fixed assets cannot be counted.

In addition to not following the procedures, the intentional or unintentional addition or omission of records by managers, the failure of staff to explain clearly when handing over work, and the incomplete account books of fixed assets are common problems in asset management. The existence of these problems depends on the traditional management method is difficult to eliminate, only with the help of modern management, in order to better improve the asset management work. Caiyi fixed asset management software can be used to comprehensively manage the purchase, requisition, transfer, transfer, transfer, inventory, liquidation and scrapping of fixed assets.