How to promote the informatization of transportation archives

Archives informatization standards and specifications mainly include management standards, operational standards and technical standards.

Standardization of archival information description.

Archival description includes bibliographic principles, methods, items, formats, characters, grades, main rules and identifiers. Archival description is the first step in establishing an archival information database, through which the content and formal characteristics of the document are recorded to form data entries, and then the data entry directory is entered into the computer to form an archival information database. The description must be unified and standardized, otherwise there will be a series of problems such as the same thing or the same person with different names, and different things or different characters with the same name, resulting in inconsistent entries at the same search point, which will affect the retrieval and utilization efficiency of the machine-readable catalog data of the archive.

At present, China has some standards such as "Rules for the Description of Archives" and "Rules for the Description of Electronic Documents", which are important documents for the standardization of China's archives informatization work, and our bibliographic indexing work should be based on this standard.

Normalization of archival information storage.

Catalog archive information mostly to hard disk as the storage mode, with the increase of the number, for the sake of security, it is necessary to consider the unloading mode to save the information of the archive, to study the unified storage carrier, if the disc is the mainstay, then it is necessary to study the disc as the preservation carrier of the archive information, and formulate the corresponding standards and operating specifications.

Standardization of archival information management software development technology.

Archival information management is the auxiliary management of traditional archival entity information and archival management information using computers. As a standardized archives computer management system software, it must have the basic business management capabilities such as collection, sorting, cataloguing, storage, identification, retrieval, development and utilization of archives and archives statistics. It is not a simple simulation of manual work, but according to the business workflow of each link in the file management, combined with the characteristics of computer hardware to achieve a high-efficiency, high-quality, simple and rational work mode.

Therefore, we should update the original archival information management system, smoothly transfer the archival information database of the original system to the new information platform and put it into use, so as to lay a good foundation for the high sharing of archival resource databases.

Activities of collecting, sorting, keeping, appraisal, statistically and providing and utilizing archives. The contents of archives include: archives collection, archives sorting, archives entry, archives digitization, archives system, archives software customization, archives value appraisal, archives preservation, archives cataloguing and archives retrieval, archives statistics, archives and research (see archives document compilation), archives provision and utilization, archives destruction.

The division of these tasks is only relatively stable rather than absolute, and some are divided into eight links, and some are divided into two major parts: basic work and utilization work. Since modern records management has become a complex system, there are also ways to divide it into layers. The first level is divided into two subsystems: archival entity management and archival information development, and each subsystem is divided into several levels of small systems.

The management of archives entities is divided into collection, sorting, identification, storage, statistics and other work links; The development of archival information is divided into two parts: information processing and information output, information processing is composed of cataloguing, literature compilation and reference materials, and information output is composed of providing reading, copying, consulting, correspondence, loan, publishing, exhibition and other service activities.

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2020 new method of cadre personnel file management, digital management of files.

In order to do a good job in the construction of archives informatization, the following problems need to be solved:

1. There should be the construction of the electric fibrillatory ventricle and the computer should be maintained;

2. There should be a special computer operator vulnerability officer;

4. According to the characteristics of the unit's archives, establish the corresponding file management template, and then convert the files into electronic files and save them in the software.