When ordering a file, how to write the full lot number on the cover of the file

The whole lot number is generally the code given to a unit by the archives; We are a group company, and each subordinate company has a code, also known as the whole number. If you don't have to transfer your organization's files to the archives, and you don't have a group of companies like us, then you don't need to write it.

Conception. The classification of the archives in the whole case is to divide the archives formed by the filing unit into several levels and categories according to their similarities and differences in time, content and form, and constitute an organic system. It includes the selection of classification methods, the formulation of classification schemes, the classification of archival materials and the arrangement of case files.

2. Choose a classification method.

To prepare a good classification scheme, the classification method must first be selected.

There are only three main and most commonly used taxonomies: the annual taxonomy, the organizational taxonomy, and the problem taxonomy.

Annual Taxonomy: Divide the entire file into categories according to the year in which the documents were formed and processed. There is a close connection between the documents of each year in a filing unit.

Organization Classification Method: According to the internal organization of the filing unit, the files in the whole file are divided into various categories, and the name of the organization is the class name. This classification provides a high-level picture of the work activities of the various organizations of the filing unit, and best maintains the links inherent in the documents within the file.

Organization Classification Method: According to the internal organization of the filing unit, the files in the whole file are divided into various categories, and the name of the organization is the class name. This classification provides a high-level picture of the work activities of the various organizations of the filing unit, and best maintains the links inherent in the documents within the file.

Problem Classification: Also known as the Cause Classification Method, the whole file is divided into various categories according to the problems described in the content of the document. This classification method can make the documents of the same nature of content more concentrated, better maintain the link between documents in terms of content, and facilitate the search and use of archives by topic.

Since the whole file is a complex whole, in practice, it is relatively rare to use one method to classify alone, and generally the two methods are combined to form a double-entry classification method.

There are four main types of double-entry taxonomy:

Year--organization taxonomy is to first separate the files in the whole file by year, and then divide the organization under each year.

Organization - The annual classification method is to first separate the files in the whole file according to the organization, and then divide the year under the organization.

3) Annual-question classification method is to first separate the files in the whole case by year, and then divide the questions under the year.

4) Question - Annual taxonomy, that is, first separate the files in the whole case according to the problem, and then divide the year under each question.

When a unit has transferred records to the Archives, the Archives will give the transferring unit a unique ** in accordance with the relevant rules, and thereafter the unit will have this full number regardless of the type of record. Units that have not transferred records to the Archives do not have full case numbers.

The archives organized by the old method generally need to be bound, and the file number is the sequence number of the bound files in a certain order, and the files of the same category are generally compiled from "1". Archives organized in accordance with the Rules for the Arrangement of Archived Documents are managed in units of "pieces", and the case numbers are also compiled from "1".

The whole lot number is the number assigned by archives at all levels to the units that have entered the library or may enter the library, which is used to distinguish the filing units and facilitate daily management and inquiry.

The full number of the file should be filled in with the code compiled by the archives for the filing unit, and the enterprise can fill in the Chinese pinyin code of the expression unit.

The basic requirements for the dossier are as follows:

1. The content of file protection should include thermal insulation, heat insulation, temperature and humidity requirements, moisture-proof, waterproof, sunlight-proof and ultraviolet radiation, dust-proof, pollution-proof, anti-harmful organisms (mold, insects, rats, etc.) and safety precautions;

2. The temperature and humidity requirements should be treated differently according to the importance of the file and the carrier and other factors;

3. In addition to complying with the relevant provisions of this specification, the design of non-paper archives such as audio-visual, microfilm, and electronic files should also be designed according to the special requirements for use and storage.

Legal basisArticle 11 of the Regulations of the People's Republic of China on the Work of Cadre Personnel Files.

The Organization Department is responsible for the centralized management of the personnel files of the management cadres.

Article 12. ** and the ministries and commissions of state organs, the organs (units) managed with reference to the Civil Servants Law, the central management of financial enterprises, ** enterprises, party committee secretaries and presidents are included in the ** management of the organization and personnel departments of colleges and universities, responsible for the centralized management of the party committee (party group) management of cadres (leaders, management personnel, professional and technical personnel, the same below) and other cadres of the unit personnel files.

Article 13. The organization departments of provincial (autonomous region, municipality directly under the Central Government) and municipal (prefecture, prefecture, league) Party committees are responsible for the centralized management of the personnel files of the cadres managed by the Party committees at the corresponding level; Provincial and municipal-level organs directly under the provincial and municipal levels, as well as state-owned enterprises and institutions, organize personnel departments to centrally manage the personnel files of cadres managed by party committees (party groups) and other cadres in their own units.

The personnel files of cadres of organs (units) below the county (city, district, banner) level may be centrally managed by the organization department of the county (city, district, banner) party committee, human resources and social security department, and so forth, according to different categories and identities.

There are generally file management methods for file management! Do it the way!

The cover of each type of file is filled out differently, such as by time and age, long-term, short-term, top secret according to secret level, secret, according to the administrative part of your company, etc.

So if you want to ask, it's best to ask again.

Then I recommend you to read this book, the archival management method of modern secretarialism.

In general, the whole file number refers to the different number of the large categories that your file has been divided into (i.e. if the file is long-term, then all long-term files have the same number).

The catalog number refers to the sequence number under the same whole number: for example: if you file this file to the long-term, then there must be a long-term file saved before this year, if the front is five, and start numbering by 0001, then the sixth one you now save is the 0006 number, and the main content of the file needs to be written on the archived material directory for easy reference.

How to fill in the cover of the unit fileExample"Whole lot number" "Catalog number"How to fill it out).

The cover of various types of files is filled in differently, such as according to the time and age, long-term, short-term, top secret according to the secret level, secret, according to the administrative part of the company you infiltrate, etc. So if you want to ask, it's best to ask again. Then I recommend you to read this book, the archival management method of modern secretarialism.

In general, the whole file number refers to the different number of the large categories that your file has been divided into (i.e. if the file is long-term, then all long-term files have the same number).The number of the brother of the mu hu refers to the sequence number under the same whole number: for example:

If the front is five, and the number starts with 0001, then the sixth one you now save is 0006, and you need to write the main content of the file on the archived material directory for easy reference. I wish you a happy life and give a thumbs up for the trouble.

Generally speaking, when there is only one archive directory for the whole file number, the part number should be written from 1. Here's why:1

The function of the archive directory is to record the basic information of all the files in the whole case number, and it is an indexing tool. If the two boxes of Douling in a row continue to be the previous box, it will inevitably cause confusion in the storage of archives, and it is inconvenient to use. 2.

Different case files within the same case number should be independent of each other, separate from each other, and should not be mixed. To achieve this, the boxes should be individually numbered for easy management and finding. 3.

In practice, you can sort all the files according to the file number, and then number them one by one to ensure that each file has a unique part number to avoid omissions or duplicates. Therefore, according to the usual practice, if there is only one archive directory box, the part number of the new box should be written from 1 to ensure the order and integrity of the file.

1. The file number is the number assigned by archives at all levels for the units that have entered the library or may enter the library, which is used to distinguish the filing units and is also convenient for daily management and inquiry.

2. File catalog number: a kind of file directory that registers the title and other characteristics of the file as a unit and arranges it in the order of the file number.

3. The file number is a number of the file. Since the management and sorting methods of the archives are different from those of the archives, the archives should organize the incoming files, which includes the division and classification of the whole file, the arrangement of the files, the compilation of file numbers, and the compilation and dispersion of catalogs.

The whole lot number is the number assigned by archives at all levels to the units that have entered the library or may enter the library, which is used to distinguish the filing units and facilitate daily management and inquiry.

Catalog number: a kind of file directory that records the title and other characteristics of the file as a whole unit and arranges it in the order of the file number;

Archives file number: is a number of the archives, because the management and sorting methods of the archives are different from the archives management and arrangement, so the archives should organize the archives into the library, including the whole division, classification, file arrangement, file number compilation, directory compilation, etc.