What are some useful time management tips?

<>Time is the only resource that is fair to everyone.

Time cannot be managed, and the essence of time management is to manage the people who use it – that is, "self-management".

Time management is a 3-step process.

Step 1: Create a to-do list.

Make your own list of tasks for the day. Wunderlist software is recommended. Use checklists to collect tasks to help you check and store information and reduce the strain on your brain.

Step 2: Categorize tasks, prioritize them, and adopt different strategies.

Here is a very convenient method of time management matrix analysis. Transactions are divided into four categories according to the two dimensions of important and urgent.

1.Important and urgent things: such as firefighting, equipment shutdown, do it immediately.

2.Important but not urgent things: such as training subordinates, making training plans, etc., and setting aside time to do them later.

3.Something unimportant but urgent: such as a last-minute invitation, a colleague asks you to confirm something. You can authorize someone else to do it or make an appointment for another time.

4.Things that are not important and urgent: small talk, playing games, etc., can be left out or done when you pass the time.

Step 3: Visualize

Here we recommend the use of Kanban management in lean production. What are the benefits of using Kanban and what are the tasks that will get you straight to the top of what needs to be done?

Use Kanban boards to pull you around and keep your tasks flowing.

Time Management Matrix Kanban: Draw out the time management matrix and paste it on the board.

Then write your task with post-it notes of different colors and put them in different quadrants.

This board is placed in your workspace and allows you to review your work at all times and keep it in mind.

Use Outlook's calendar feature

Microsoft Outlook is a very powerful tool that is not just used to send and receive emails. Many office workers feel that they are too busy to drink water. Why is this happening?

If you look closely at his work, you will see that his work is driven by email. A day's work is to sit in the office and send and receive emails, waiting for the emails to arrange their own work, and they can't distinguish priorities, so they will naturally be chased by work.

From a lean point of view, this is the waste of existence – the waste of waiting.

The correct way to do this is to put the calendar interface on the desktop, mark all tasks and appointments in the calendar table (and set reminders) to ensure that the work tasks can be clear at a glance, and let the tasks pull you to carry out the work to achieve an orderly flow of work.

<> when it comes to time, the reason why there is an urgent need to control time is because we don't have the ability to control our attention and let too many things suck away our time. So we need to first identify unproductive and time-wasting activities and try to keep them out of the schedule as much as possible, and to do this, try to ask ourselves the following questions:

1. First of all, we must find out what we don't have to do at all, and these things are a complete waste of time and do not help the results. Take out the time record and ask item by item, "What will be the consequences if you don't do this?"

If it is thought that "there will be no impact", then the matter should be cancelled immediately.

2. The second question that should be asked is: "Those activities on the time record can be participated by others without affecting the effect".

3. There is another factor of wasting time, which can be controlled and eliminated, and this factor is: wasting other people's time. Such a phenomenon is not obvious, but there is a simple way to diagnose it:

Go ask your colleagues. A person who is constantly introspective will say, "Think about the things I often do that waste your time and don't produce results."

To sum up, the key to time management is to find what you don't need to do, what can be done by others, and what is a waste of other people's time. 2 Can others take care of this matter?

3. Ask your subordinates or family members if this is a waste of your time.

When you have the answer, you know that you have wasted a lot of time shopping or wandering around aimlessly, you don't subconsciously ask yourself "what is the impact of not doing this", because you are not self-aware, so you do not put an end to the waste of time in time. In the future, after realizing the waste of your time, change your time plan and stop losses in time. Make time to focus on the most important things and make the most of the time you used to waste every day.

Time management, as the name suggests, is a management style that can effectively use the right amount of time through certain skills and achieve the desired goal in the end.

Objective time is the fairest for everyone, everyone has 24 hours a day, but the results of different time management skills are also different, effective time management can improve the efficiency of doing things, reduce time costs, and even complete excess tasks within the specified time or leave more maneuverable time.

Learning to plan reasonably and arrange appropriately is the premise of effective time management.

A good work plan and arrangement can make you get twice the result with half the effort every day, but the plan here does not mean that you can list the daily affairs of the day without any rules and complete it again, you must learn to plan reasonably.

For example, we can sort out the content of the day's work according to its difficulty and importance, and arrange the order according to the distribution of our usual daily mental state. Assign a reasonable amount of time to each thing to work on, put pressure on yourself and develop time sensitivity.

At the beginning, you need to set a time for everything to definitely complete the task, so that you will be more confident in completing each thing, and leave about five to ten minutes of adjustable time, too tight time will make you anxious, but it will be counterproductive. Later, the duration will be adjusted according to the actual difficulty of each thing, and slowly reach the best state.

The work plan can be written on a post-it note and put on your head, so that you can strengthen your workflow again and again, so that you don't know what to do after completing the last thing.

Then there is the use of fragmented time, not only a whole period of free time to do work, but can use fragmented time to complete some rough work. In this way, the time saved can be used for other things when you are working in full.

For example, the drafting or writing of some contracts, the outline or framework can be thought about in the early morning while washing, eating breakfast or waiting for the bus, and recorded with a mobile phone, so that you can understand the direction of thinking at that time without being too standardized.

There are also people who call time management psychological management, which is a matter of self-control.

People who don't have much self-control in time management can use some mobile phone software to monitor themselves, or set tasks on the basis of plans and implement rewards and punishments to improve the effective use of time.

We all know that time is a non-renewable resource, its importance is self-evident, in this fast-paced, fast-changing era, if we can use time efficiently, so that the limited time produces greater benefits, it will undoubtedly bring greater satisfaction to life and work, so we are looking for ways to manage time to make our lives more worthwhile. Instead, do a good job of managing your time.

First, we need to know what the meaning of time management is. Time management is all about using skills, techniques, and tools to help people get things done and achieve their goals. Time management isn't about getting everything done, it's about using time more efficiently.

In addition to deciding what you should do, another very important purpose is to decide what you should not do, and to make trade-offs and choices in order to maximize value in a limited time. Well, after clarifying the meaning and importance of time management. Let's talk about self-time management methods.

Specifically, there are a few main tips:

1. Make a list of things to do in a day every day.

Make a list of things to do for the day in the morning or before bedtime the night before. This list includes both official and private matters, and you can record them in Notepad, Workbook, Mobile Memos, or Mobile App with Memory and Reminder Functions. A good app recommended here is the list software, which can help you.

In short, check the checklist frequently throughout the course of the day. For example, if you look at your record 10 minutes before the meeting, if you still have an email to send, you can use that gap to get the task done. When you finish something, tick a box and make a mark, and the sense of accomplishment will start to build up, and when you finish recording all the above, you will experience a great sense of satisfaction.

2. It is to distinguish the priorities of things. This method can be used in conjunction with the first tip to ensure that everything on the list is what should be done to ensure that it is efficient. This approach is largely derived from Stephen Covey's classic book, The 7 Habits of Highly Effective People, which divides all the things to do at work into the following four categories:

1) Urgent and important.

2) Not urgent but important.

3) Urgent but not important.

4) Of these four categories that are not urgent or important:

1) is the first choice and (4) is not to do.

The next step is to get done (2), i.e., try to arrange things that are not urgent but important. In fact, most of the time management is concentrated in the range of (2). When we are faced with multiple tasks, we can arrange and execute them according to the level of importance, and avoid the situation of being overwhelmed and inefficient.

Record time overhead.

There are 24 hours in a day, how many hours are left in each day after deducting the time for sleeping, eating, washing, commuting, resting, etc.? Of all this available time, what hours are being done and how many hours are being wasted? By keeping a log of time and expenses, you can clearly know whether your daily routine is reasonable.

Deliberately train to improve.

Clarify the principles of doing things, and continuously improve time management skills in practice. What to do when something is interrupted? What to do when you're emotional?

How do you prioritize things? What kind of things are important and must be handled by yourself? What kind of things don't matter at all and can be handled by someone else?

Which tasks are complex and need to be broken down? How do you break it down? What can be done in batches?

What software can improve productivity? ......

Do a good job of reviewing and reflecting.

Check the time and expense records and do a good job of reviewing and reflecting on the day. Is the plan reasonable? Are all tasks completed?

Are there good practices and experiences? Is there a problem? How do I fix lifting?

When you encounter doubts, find answers through the personnel online book. Just solve a problem the day before yesterday every day, don't be greedy.

I believe that over time, you can also become a time management expert.

Hi, I'm Nana, a communicator, a learning facilitator, and a self-management practitioner.

There are currently four main ideas about time management.

GTD (one of the tricks: record at any time).

Pomodoro technique.

Eat the frog. Time recording method.

1. gtdAmong the tips are:

Keep a record at all times and put some out of your head.

Find the next step in things.

Do what you can do in 2 minutes.

2.Pomodoro technique. In 25 minutes, focus on one thing.

Take regular breaks and get inspired when you take a break.

3.Eat that frogStart each day by doing the most important things first.

A frog is the most important thing of the day.

4.Time recording method.

Many people are not good at time management, not because they don't understand the relevant theories.

For example, the four quadrants of time are basically familiar.

We all know the distinction between urgent important, urgent unimportant, not urgent important, and not urgent and unimportant.

But what's the problem?

I don't know how to judge the importance.

I have a habit of reviewing and summarizing to see how my time is spent.

For example, one day, when you post WeChat** in the morning, you immediately start preparing for the afternoon activity sharing content, and then immediately start preparing the group sharing content in the evening after the trainees come over and complete the appointment. Then go out, arrive at Yijing Central City at two o'clock, participate in the annual meeting of Shenzhen experts, after dinner, leave early, go home to rest, and share in the group at nine o'clock.

Compact and orderly.

As long as the time spent is productive, it will not feel empty.

2017 is coming to an end.

What are the outputs?

So what has changed in 2017? It's a good summary.

What needs to be done in 2018? I want to learn cooking, learn floristry, make more progress in sound and programming, delve into film, and have plans for a new book. Here's the approximate direction. I like to plan my direction and leave room for more.